Executive Secretary

Leapin Hong Kong; Hong Kong; On-site; HKD 469,000 - 692,000; Full time

Job summary

Leapin Hong Kong is seeking an experienced Executive Secretary to provide full secretarial support to the HR Director, including calendar management, meeting scheduling, travel arrangements, and expense handling.

You will prepare presentation materials, reports and confidential documents; coordinate HR events, maintain rigorous filing systems; and assist with recruitment logistics, onboarding, and employee engagement initiatives.

Qualifications

• Diploma or above in Business Administration, HR, or related discipline.
• 8–10 years of executive secretarial/HR support experience in large organizations.
• High level of professionalism, discretion, and attention to detail.
• Proficiency in English and Chinese (Cantonese and Mandarin) written and spoken.
• Strong MS Office skills: Outlook, Word, Excel, PowerPoint.

Responsibilities

• Provide full secretarial support to the HR Director.
• Manage calendar, meetings, travel, and expenses.
• Prepare presentations, reports, minutes, and confidential documents.
• Coordinate internal meetings, HR events, and cross‑department communications.
• Maintain filing systems and HR documentation with strict confidentiality.
• Assist in HR projects, recruitment logistics, onboarding, and engagement activities.

Skills

Executive support

Secretarial support

Calendar management

Communication

Discretion

Attention to detail

Education

Diploma in BA/HR

Tools

Outlook

Word

Excel

PowerPoint

Job description

• Provide full secretarial support to the HR Director, including calendar management, meeting scheduling, travel arrangements, and expense handling.
• Prepare presentation materials, reports, meeting minutes, and confidential documents.
• Coordinate internal meetings, HR events, and cross‑department communications.
• Maintain accurate filing systems, HR documentation, and records with strict confidentiality.
• Assist in HR projects, recruitment logistics, onboarding coordination, and employee engagement activities.
• Liaise with internal stakeholders and external partners to ensure smooth workflow and timely follow‑up.
• Handle general office administration tasks as required.

Requirements:

• Diploma or above in Business Administration, HR, or related discipline.
• Minimum 8-10 years of relevant experience in providing secretarial support for executives in sizable organizations, experience in HR support is an advantage.
• High level of professionalism, discretion, and attention to detail.
• Good command of written and spoken English and Chinese (Cantonese, and Mandarin)
• High proficiency in Outlook, Words, Excel and PowerPoint.