Secretary

The Hong Kong Jockey Club; Hong Kong; Presencial; HKD 600 000 - 900 000; Tempo integral

Resumo da oferta

The Hong Kong Jockey Club is seeking an experienced administrator to provide coordination and secretarial support to senior management across departments, facilitating schedules, meetings, correspondence, and record keeping to sustain operational excellence.

The ideal candidate holds a relevant degree and 5–8 years of experience in operations or administration, with strong organizational skills, proficiency in office software, and excellent communication in a collaborative, high‑performing team.

Qualificações

• Degree in a relevant discipline preferred.
• 5–8 years of relevant experience in operations, administration, or secretarial support.

Responsabilidades

• Provide administrative and secretarial support to department heads and teams.
• Prioritize and arrange internal and external meetings, travel schedules, and bookings for executives.
• Handle incoming and outgoing correspondence, assessing its importance and forwarding as necessary.
• Compile and prepare documents, including reports, meeting papers, agendas, and presentations.
• Assist in preparing and monitoring departmental budgets and expenses.
• Organize meetings, conferences, and workshops, and prepare agendas and minutes.

Conhecimentos

Administrative support

Scheduling

Budget monitoring

Communication

Formação académica

Business Administration degree

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Founded in 1884, The Hong Kong Jockey Club ("the Club") is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Hong Kong Jockey Club

Founded in 1884, The Hong Kong Jockey Club ("the Club") is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Division

The Sports Business Division is central to the Club's overall aspiration to become a globally recognised sports and entertainment brand, with world-class horse racing at its core. The Division's overarching focus is to deliver sustainable growth of the Club's sports business, deepen customer engagement, and contribute to position the Club as a leading global sports and entertainment brand to enable its commitment to social betterment. Its strategy is delivered through three pillars: broadening the fan base and prospecting new customers, growing the sports wagering business, and building the Club's brand and commercialising its assets.

Job Summary

The job holder is responsible for providing essential coordination and administrative support to senior management across various departments, facilitating operational efficiency and effectiveness. Key responsibilities include managing schedules, organizing meetings, handling correspondence, and maintaining accurate records. The job holder should possess a relevant degree and experience in administrative support, along with strong organizational skills and proficiency in office software. Excellent communication and collaboration abilities are essential for this position. The job holder plays a critical role in maintaining high standards of operational excellence, offering an opportunity to make a meaningful impact within a dynamic and collaborative environment.

The Job

• Provide administrative and secretarial support to department heads and teams
• Prioritize and arrange internal and external meetings, travel schedules, and bookings for executives
• Handle incoming and outgoing correspondence, assessing its importance and forwarding as necessary
• Compile and prepare various documents, including reports, meeting papers, agendas, and presentations
• Assist in preparing and monitoring departmental budgets and expenses
• Organize meetings, conferences, and workshops, and prepare agendas and minutes

About You

• Tertiary education or degree holders in Business Administration Secretarial Studies, or related disciplines is preferred
• A minimum of 5 to 8 years of relevant work experience in operations, administration, or secretarial support, preferably in sizable organizations

Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via [e-mail] .

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.