Secretary II

The Hong Kong Jockey Club; Hong Kong; On-site; HKD 335,000 - 536,000; Full time

Job summary

The Hong Kong Jockey Club is seeking an experienced administrator to provide comprehensive support to executive managers and teams. You will manage calendars, coordinate meetings, and handle correspondence, ensuring timely and accurate communication across departments.

You will prepare reports, agendas, and presentations, assist with budgets and expenses, and organize events and workshops. A degree in Business Administration or Secretarial Studies plus 5–8 years of relevant experience is

Qualifications

• Minimum 5 to 8 years of relevant work experience in operations, administration, or secretarial support.
• Experience in sizeable organisations is preferred.

Responsibilities

• Provide administrative and secretarial support to executive managers and team.
• Prioritise and arrange internal and external meetings, travel schedules, and bookings for executives.
• Handle incoming and outgoing correspondence, assessing its importance and forwarding as necessary.
• Compile and prepare documents, including reports, meeting papers, agendas, and presentations.
• Assist in preparing and monitoring departmental budgets and expenses.
• Organise meetings, conferences, and workshops, and prepare agendas and minutes.

Skills

Administrative support

Secretarial skills

Meeting coordination

Travel scheduling

Budget monitoring

Education

Bachelor's degree in Business Administration / Secretarial Studies

Job description

The Hong Kong Jockey Club Founded in 1884, The Hong Kong Jockey Club (“the Club”) is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

Major Tasks

• Provide administrative and secretarial support to executive managers and team.
• Prioritise and arrange internal and external meetings, travel schedules, and bookings for executives
• Handle incoming and outgoing correspondence, assessing its importance and forwarding as necessary
• Compile and prepare various documents, including reports, meeting papers, agendas, and presentations
• Assist in preparing and monitoring departmental budgets and expenses
• Organise meetings, conferences, and workshops, and prepare agendas and minutes

About You

• Tertiary education or degree holders in Business Administration, Secretarial Studies, or related disciplines are preferred
• A minimum of 5 to 8 years of relevant work experience in operations, administration, or secretarial support, preferably in sizable organisations

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via [e-mail].

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.