Secretary I

The Hong Kong Jockey Club; Hong Kong; On-site; HKD 335,000 - 558,000; Full time

Job summary

The Hong Kong Jockey Club in Hong Kong is seeking an experienced administrator to provide essential coordination and secretarial support to senior management across multiple departments.

You will manage schedules, organize meetings and travel arrangements, handle correspondence, and maintain accurate records; you will also assist in budgeting and prepare reports, contributing to operational excellence in a dynamic, collaborative environment.

Qualifications

• Minimum 5 to 8 years of relevant work experience in operations, administration, or secretarial support.
• Tertiary education or degree in Business Administration, Secretarial Studies or related disciplines.
• Excellent communication and collaboration abilities.
• Strong organizational skills and proficiency in office software.

Responsibilities

• Provide administrative and secretarial support to department heads and teams.
• Prioritize and arrange internal and external meetings, travel schedules, and bookings for executives.
• Handle incoming and outgoing correspondence, assessing its importance and forwarding as necessary.
• Compile and prepare various documents, including reports, meeting papers, agendas, and presentations.
• Assist in preparing and monitoring departmental budgets and expenses.
• Organize meetings, conferences, and workshops, and prepare agendas and minutes.

Skills

Administrative support

Scheduling

Communication

Office software

Education

Bachelor's / tertiary degree in Business Administration or Secretarial Studies

Tools

Microsoft Office

Job description

Founded in 1884, The Hong Kong Jockey Club (“the Club”) is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

Job description:

The Hong Kong Jockey Club

Founded in 1884, The Hong Kong Jockey Club (“the Club”) is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Division - Membership & Customer Excellence (MCE)

The Membership and Customer Excellence (MCE) Division is responsible for delivering world-class experiences and deepening engagement across all customer segments. The team oversees operations of clubhouses, racecourses, and Off-Course Betting Branches (OCBBs), while enhancing member and owner value propositions and promoting interest in horse ownership and equestrian sports. It leads the Club’s customer experience strategy across digital and physical touchpoints, ensuring consistency, agility, and excellence. The Division also manages data strategy and governance to build a unified view of customers, enabling more personalised and impactful interactions.

Job Summary

The job holder is responsible for providing essential coordination and administrative support to senior management across various departments, facilitating operational efficiency and effectiveness. Key responsibilities include managing schedules, organizing meetings, handling correspondence, and maintaining accurate records. The job holder should possess a relevant degree and experience in administrative support, along with strong organizational skills and proficiency in office software. Excellent communication and collaboration abilities are essential for this position. The job holder plays a critical role in maintaining high standards of operational excellence, offering an opportunity to make a meaningful impact within a dynamic and collaborative environment.

The Job

• Provide administrative and secretarial support to department heads and teams.
• Prioritize and arrange internal and external meetings, travel schedules, and bookings for executives.
• Handle incoming and outgoing correspondence, assessing its importance and forwarding as necessary.
• Compile and prepare various documents, including reports, meeting papers, agendas, and presentations.
• Assist in preparing and monitoring departmental budgets and expenses.
• Organize meetings, conferences, and workshops, and prepare agendas and minutes.

About You

• Tertiary education or degree holders in Business Administration Secretarial Studies, or related disciplines is preferred
• A minimum of 5 to 8 years of relevant work experience in operations, administration, or secretarial support, preferably in sizable organizations.

We offer competitive salary and benefits packages, dynamic working environment and development opportunities.

Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via [e-mail]. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.