Administrative & Secretariat Coordinator

The Hong Kong Jockey Club; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

The Hong Kong Jockey Club offers an administrative professional role providing cross‑departmental support, ensuring smooth operations through effective communication and logistics handling.

Responsibilities include clerical duties, filing systems, correspondence handling, meeting coordination, procurement records, and event support, with 2–5 years of relevant experience and a tertiary qualification.

Qualifications

• Tertiary education in a relevant field with solid administrative experience.
• Minimum 2 to 5 years in administrative support or similar roles.
• Experience in large organizations is preferred.

Responsibilities

• Perform clerical duties such as typing, filing, copying, emailing, and responding to messages.
• Set up and maintain filing systems for physical and electronic records.
• Handle and prioritize incoming/outgoing correspondence with prompt responses.
• Coordinate meetings, prepare agendas, and take minutes.
• Assist with procurement processes and maintain related records.
• Provide logistical support for events and projects, including travel arrangements.
• Maintain collaborative relationships across departments to facilitate operations.
• Undertake other duties as assigned by Manager.

Skills

Clerical skills

Communication

Scheduling

Secretarial support

Education

Higher Diploma in Business Administration

Tools

Microsoft Office

Email management

Job description

The Hong Kong Jockey Club offers an administrative professional role providing cross‑departmental support, ensuring smooth operations through effective communication and logistics handling.

Responsibilities include clerical duties, filing systems, correspondence handling, meeting coordination, procurement records, and event support, with 2–5 years of relevant experience and a tertiary qualification.