EA - C Suite - Travelling Required - up to 60K

Michael Page (Hong Kong); Hong Kong; On-site; HKD 350,000 - 550,000; Full time

Benefits offered by this job

Annual Leave 15 Days

Medical Insurance

Discretionary Bonus

Job summary

Michael Page (Hong Kong) is seeking an Executive Assistant to support senior management in a family office. The role covers calendar management, confidential correspondence, travel arrangements, and preparation of reports and presentations.

Responsibilities also include event planning, coordinating with internal and external stakeholders, and handling ad-hoc projects. Travel on the job is required, and the position offers a permanent, full-time role with discretionary bonus.

Qualifications

• Higher education in business administration or relevant field.
• 8+ years supporting senior management (C-Level or above).
• Strong organisational and multitasking abilities.
• Proficient in MS Office; excellent English, Cantonese and Mandarin.
• Discretion with confidential information; proactive problem-solver.
• Willingness to travel and flexibility.

Responsibilities

• Managing calendars, scheduling appointments and coordinating meetings for senior management.
• Handling confidential correspondence and documentation with discretion.
• Organising travel arrangements, including flights, accommodations, and itineraries.
• Preparing reports, presentations, and other materials as required.
• Assisting with event planning and coordination for internal and external activities.
• Acting as the main point of contact for internal and external stakeholders.
• Supporting the team with administrative tasks and ad-hoc projects.
• Ensuring efficient communication and follow-up on critical matters.
• Travelling on the job when required

Skills

Calendar management

Confidential correspondence

Travel coordination

Reports and presentations

Stakeholder communication

English, Cantonese, Mandarin

Education

Higher education in business administration or relevant

Tools

Microsoft Office Suite

Job description

• Opportunity to Travel
• Family Office

About Our Client

As an Executive Assistant in the family office, you will provide comprehensive support to senior management, ensuring seamless day-to-day operations. This permanent role offers a role to contribute to a varied and busy environment. Depending on the candidate there will be an opportunity to travel with senior management.
This role is looking for someone who can be hands on, take initiative and also be a strong problem solver.

Job Description

As an Executive Assistant, your main responsibilities will include:

• Managing calendars, scheduling appointments, and coordinating meetings for senior management.
• Handling confidential correspondence and documentation with discretion.
• Organising travel arrangements, including flights, accommodations, and itineraries.
• Preparing reports, presentations, and other materials as required.
• Assisting with event planning and coordination for internal and external activities.
• Acting as the main point of contact for internal and external stakeholders.
• Supporting the team with administrative tasks and ad-hoc projects.
• Ensuring efficient communication and follow-up on critical matters.
• Travelling on the job when required

The Successful Applicant

A successful Executive Assistant should have:

• Higher education in business administration or relevant
• Over 8 years solid experience in supporting senior management - C Level or above
• Strong organisational and multitasking skills to manage diverse responsibilities effectively.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Excellent verbal and written communication abilities in English, Cantonese and Mandarin
• A proactive approach to problem-solving and attention to detail.
• Must be willing to travel on the job and have the flexibility
• The ability to handle confidential information with a high level of discretion and professionalism.

What's on Offer

• Annual Leave 15 Days
• Medical Insurance
• Discretionary Bonus