Corporate Services Manager

Urban Coffee Roaster Limited; Hong Kong; On-site; HKD 254,000 - 304,000; Full time

Job summary

Urban Coffee Roaster Limited in Hong Kong seeks an experienced Corporate Services Manager to lead back-office functions across finance, HR and administration in a fast-growing F&B group.

You will own Xero finance, auditing, stock controls, HRMS and licensing, ensure HK Labour compliance under the 468 rule, MPF and EC insurance, and drive procurement and vendor management.

Qualifications

• 10+ years in Finance, Administration, or HR management in HK F&B/retail/hospitality.
• Advanced proficiency in Xero and Carbonik (Backstage).
• Expert knowledge of HK Employment Ordinance, MPF and EC insurance.

Responsibilities

• Manage Xero finance, daily cafe accounting, vendor settlements, and rental management.
• Oversee stocktakes across outlets and reconcile variances.
• Lead HRMS duties: attendance, rosters, and discipline via Carbonik.
• Ensure HK Labor compliance under the 468 rule, MPF contributions, and EC insurance.
• Recruitment and training: build pipelines for baristas and admin staff.
• Oversee admin, procurement budgets, vendor contracts, and licenses renewal.

Skills

Analytical mindset

Vendor negotiation

Integrity

Tools

Xero

Carbonik (Backstage)

Job description

About the Company

We are a rapidly growing F&B brand operating a network of popular cafes and specialty restaurants,

alongside a dedicated wholesale coffee bean trading division. We are seeking a highly structured and

autonomous Corporate Services Manager with a strong background in Hong Kong F&B operations to lead

our back-office functions.

Why Join Us?

Full ownership of back-office financial infrastructure, HR compliance, and corporate systems.

Fast-paced, entrepreneurial environment bridging retail hospitality and global supply chain logistics.

Competitive salary package commensurate with senior-level expertise.

Key Responsibilities

Xero Finance & Auditing: Take full charge of daily cafe accounting, sales reconciliations, vendor/COD
settlements, and rental management within Xero. Lead the compilation and readiness for annual statutory
audit submissions.

Inventory Control: Supervise and organize regular physical stocktakes across all cafe outlets and bean
storage facilities; reconcile variances against system logs.

HRMS & Discipline Tracking: Oversee employee attendance, roster reconciliation, and workplace
discipline across all sites utilizing Carbonik (Backstage).

HK Labor Compliance: Enforce tight controls over part-time employee benefit thresholds under the Hong
Kong 468 rule. Manage monthly MPF contributions and Employees’ Compensation (EC) insurance
frameworks.

Recruitment & Training: Build talent acquisition pipelines for professional baristas and back-office staff;
maintain and refresh the corporate Employee Handbook.

Administration & Licensing: Oversee procurement budgets for office/stationery supplies, manage
vendor contracts, and ensure seamless renewal of all F&B/trading licenses.

Requirements

10+ years of solid experience in Finance, Administration, or HR management, with a mandatory

background in the Hong Kong F&B, Retail, or Hospitality sectors.

Advanced, hands-on proficiency in Xero and Carbonik (Backstage) is strictly required.

Expert command of the Hong Kong Employment Ordinance (specifically the 468 rule framework, MPF

regulations, and EC insurance requirements).

Strong analytical mindset, excellent vendor negotiation skills, and a high level of integrity when dealing

with confidential financial data.

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More Job Information

Salary

• 25000 - 25000 / MONTH

Job Function

• 文職
• 接待
• 補習
• 導師 - 行政
• 會計
• 一般文員

Location

• 大角咀

Employment Term

• 全職

Contact Person

• Ms Cheung