Administrative Assistant - Finance

Carlyle & Co.; Hong Kong; On-site; HKD 223,000 - 279,000; Full time

Job summary

Carlyle & Co. invites applications for an Administrative Assistant - Finance in Hong Kong. You will support day-to-day finance administration, ensuring smooth operations and accurate record-keeping, while coordinating across the Finance Division and broader teams.

The role requires strong MS Office skills, Cantonese and English proficiency, and a proactive, detail-oriented mindset. This is a full-time position based in Central/HK with exposure to a global brand journey.

Qualifications

• Professional qualification in Accounting, Finance, or Business Administration is advantageous.
• Strong organizational and multi-tasking skills.
• Detail-oriented with high accuracy and confidentiality.
• Proficient in MS Office: Excel, Word, PowerPoint, Outlook.
• Proactive and able to build relationships with stakeholders.
• Good Cantonese and English written/spoken skills.

Responsibilities

• Provide administrative support to the Cluster Director, Finance Business Partner and Finance Division.
• Maintain filing and record management for physical and electronic documents.
• Prepare meeting materials, reports, and presentations for Finance leadership.
• Coordinate schedules and departmental activities across teams.
• Assist with invoice processing, requisitions, payments, and related docs.
• Support projects, audits, and ad-hoc tasks in line with policies.

Skills

Accounting knowledge

Office admin

Record management

Excel

Communication skills

Cantonese & English

Education

Associate degree or HD

Tools

MS Office

Job description

About the Role

We are looking for a new breed of Administration professional to join us as the Administrative Assistant - Finance. This position will support the day-to-day administrative functions of the Finance Division, ensuring smooth operations and effective coordination across the team. This is a unique role in a global brand development journey, offering you the opportunity to be an essential part of Carlyle & Co. in Hong Kong, and we'd love to have you on board!

What You Will Do:

• Provide administrative support to the Cluster Director, Finance Business Partner and Finance Division, ensuring smooth and efficient daily operations.
• Maintain systematic filing and record management systems for both physical and electronic documents, ensuring accurate and timely retrieval of information.
• Prepare meeting materials, reports, presentations, and correspondence for Finance leadership and departmental meetings.
• Coordinate schedules, meetings, and departmental administrative activities while supporting communication across teams.
• Assist with invoice processing, purchase requisitions, payment follow-ups, and other finance-related documentation.
• Support departmental projects, audits, and ad-hoc assignments while ensuring compliance with Club policies, standards, and procedures.

What You Need to Have:

• Professional qualification in Accounting, Finance, Business Administration, or a related discipline will be an advantage.
• Strong organizational and administrative skills with the ability to manage multiple tasks and priorities effectively.
• Detail-oriented with a high level of accuracy and confidentiality when handling sensitive information and documentation.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Proactive, solution-oriented, and able to build positive working relationships with stakeholders at all levels.
• Good command of written and spoken Cantonese and English. Previous hospitality or finance administration experience will be an advantage.

More Job Information

Salary

• 20000 - 25000 / MONTH

Job Function

• 文職 · 接待 · 補習 · 導師 - 行政 · 會計 · 一般文員

Location

• 中環

Location

• 尖沙咀

Employment Term

• 全職

Education

• 副學士或高級文憑