Assistant to the General Manager

Focus Media Global; Hong Kong; On-site; HKD 210,000 - 330,000; Full time

Job summary

Focus Media Global is seeking an Executive/Administrative Assistant to support the General Manager with daily administrative tasks, travel planning, and meeting coordination. You will draft business documents and presentations, organize minutes, and liaise with internal teams and external partners.

The role requires strong English, Mandarin and Cantonese skills, proficient MS Office use, and the ability to manage multiple tasks with confidentiality. Prior agency experience is a plus.

Qualifications

• Minimum 2 years of working experience in advertising agencies or 4A agencies preferred.
• Excellent language proficiency in Mandarin, Cantonese and English.
• Strong business writing, logical thinking and reliability under pressure.
• Great time management, multi-tasking and confidentiality.

Responsibilities

• Assist the General Manager with daily administrative work, meeting coordination and travel planning.
• Draft and organize business documents and presentation materials; prepare meeting minutes.
• Coordinate cross-department communication and liaise with business partners.
• Support project document collation and manage visitor receptions.
• Handle ad-hoc tasks as assigned by the General Manager.

Skills

Administrative support

Meeting coordination

Multilingual communication

MS Office

Discretion & confidentiality

Tools

Microsoft Office Suite

Job description

1. Assist the General Manager with daily administrative work, schedule coordination, meeting arrangement and travel planning; prepare meeting minutes and follow up on action items for implementation.

2. Serve as the liaison for internal cross-departmental communication and external coordination with business partners; independently draft and organize various business documents and presentation materials.

3. Support the collation of project documents and data, follow up on business communications, and manage visitor receptions.

4. Complete other comprehensive ad-hoc tasks assigned by the General Manager.

Job Requirements

1. Minimum 2 years of working experience. Prior experience in advertising agencies / 4A agencies is preferred, with a solid understanding of advertising industry workflows.

2. Excellent language proficiency, capable of verbal and written communication in Mandarin, Cantonese and English.

3. Strong business writing skills, logical thinking, meticulous, reliable and resilient under pressure.

4. Great time management and multi-tasking skills, high emotional intelligence in communication, and strong sense of confidentiality.

5. Proficient in Microsoft Office Suite.

Preferred Qualifications

Experience in client liaison and proposal support within the advertising industry; prior work experience in cross-border or Hong Kong enterprises is a plus.