Assistant Manager / Manager (Strategic Development)

Guosen Securities (HK) Financial Holdings Company, Limited; Hong Kong; On-site; HKD 420,000 - 720,000; Full time

Job summary

Guosen Securities (HK) Financial Holdings Co., Ltd. is seeking a diligent professional to assist the Company Secretary in compliance, statutory filings, and governance administration.

You will coordinate board, general and committee meetings, prepare board papers and minutes, and support ESG disclosure efforts. The role requires 3–5 years of relevant experience, familiarity with the HK Companies Ordinance, and bilingual English/Chinese drafting skills.

Qualifications

• Bachelor’s degree or above in Finance, Law, Corporate Governance or related disciplines.
• 3–5 years of relevant experience in company secretarial or board secretary roles.
• Familiar with Hong Kong statutory filing procedures and HK Companies Ordinance.
• Fluent in written English and Chinese, able to draft bilingual board papers and minutes.
• Knowledge of D&O and professional indemnity insurance placement and renewal is preferred.

Responsibilities

• Assist the Company Secretary in compliance matters and complete statutory filings.
• Manage full-cycle arrangements for board, general and committee meetings; prepare papers and minutes.
• Support governance and ESG work, prepare disclosures, and ensure regulatory compliance.
• Administer D&O and professional indemnity insurance; track changes and renew coverage.
• Manage governance records, company seal, document archives and regulatory inspections.
• Handle general office administration, monitor compliance deadlines and assist special projects.
• Perform ad-hoc tasks as assigned by supervisors.

Skills

Board meeting coordination

Bilingual English/Chinese

Compliance awareness

D&O insurance knowledge

Statutory filings

Education

Bachelor’s degree or above in Finance, Law, Corporate Governance or related disciplines

Job description

Assist the Company Secretary in compliance matters. Complete statutory filings and maintain statutory registers and documents in accordance with the Hong Kong Companies Ordinance (Cap.622) and relevant regulatory requirements to ensure continuous compliance of Hong Kong entities;

Manage the full-cycle arrangements for board meetings, general meetings and committee meetings, including meeting preparation, board paper compilation, meeting coordination, minute taking and filing, and follow up on resolutions for closed-loop implementation;

Support corporate governance and ESG work, collate relevant documents, prepare supporting materials for disclosure, and ensure compliance with applicable regulatory requirements;

Administer Directors’ & Officers’ Liability (D&O) Insurance and Professional Indemnity Insurance. Track business changes and arrange placement and renewal to maintain valid coverage;

Manage governance records, company seal and chop usage. Implement approval and registration for chop use; organise document classification, ledger maintenance, borrowing control and retention review, maintain both electronic and physical archives to meet regulatory inspection requirements;

Undertake general office administration, monitor statutory deadlines and flag compliance overdue risks. Support document preparation and special projects, liaise with the Group and internal departments to provide administrative and business support;

Perform other ad-hoc tasks assigned by supervisors.

Requirements:

Bachelor’s degree or above, preferably in Finance, Law, Corporate Governance or related disciplines; familiar with the Hong Kong Companies Ordinance, corporate governance codes and ESG regulatory requirements;

3–5 years of relevant experience in company secretarial or board secretary roles, familiar with Hong Kong statutory filing procedures;

Knowledge and practical experience in D&O and professional indemnity insurance placement and renewal is preferred;

Fluent in written English and Chinese, capable of independently drafting bilingual board papers and meeting minutes. Meticulous, highly responsible, good time management and strong compliance awareness;

Excellent communication and coordination skills, able to liaise with directors, the Group and internal departments to deliver collaborative support efficiently.

Guosen Securities (Hong Kong) Financial Holdings Co., Ltd, registered in Hong Kong, is a wholly-owned subsidiary of Guosen Securities Co., Ltd., one of the top ranked financial institution for securities trading and stock listing offers in China. To cope with the Company's rapid expansion, we invite high caliber personnel to fill the following position: