Assistant Company Secretarial Manager

Cornerstone Global Partners (CGP Group); Hong Kong; On-site; HKD 480,000 - 760,000; Full time

Job summary

Cornerstone Global Partners (CGP Group) in Hong Kong seeks a Senior Company Secretarial Officer to support day-to-day secretarial tasks for the company and its Board of Directors.

You will handle enquiries on secretarial matters, liaise with internal and external stakeholders, and ensure timely filings, accurate records, and smooth board/committee meetings. Fluency in English and Chinese is required.

Qualifications

• Bachelor's degree in Business Administration, Corporate Governance, Law, or a related discipline.
• Minimum 6 years of company secretarial experience in insurance or financial institutions. Candidates with slightly less experience may be considered for Senior Company Secretarial Officer.
• Associate member of HKICS / ICSA is preferred.
• Working knowledge of the Insurance Ordinance and Hong Kong regulatory framework for insurance / financial institutions is an advantage.
• Detail-minded, self-motivated, and able to work in a fast-paced environment.
• Strong interpersonal, communication, analytical, and bilingual drafting skills.
• Proficient in MS Office (Excel and PowerPoint).
• Fluent in written and spoken English and Chinese; good Mandarin listening ability.

Responsibilities

• Assist the team head with day-to-day company secretarial duties for the company and its Board of Directors.
• Handle enquiries on company secretarial matters and regulatory / statutory compliance.
• Liaise with internal stakeholders and external lawyers on secretarial and governance issues.
• Support board and committee meetings, including agenda preparation, minutes, and follow-up.
• Ensure timely statutory filings, registers, and other company secretarial records are maintained accurately.
• Take on projects and ad-hoc assignments as required.

Skills

Bilingual drafting

Interpersonal skills

Attention to detail

MS Office proficiency

Regulatory knowledge

Education

Bachelor’s degree in Business Administration, Corporate Governance, Law, or related discipline

Job description

• Assist the team head with day-to-day company secretarial duties for the company and its Board of Directors.
• Handle enquiries on company secretarial matters and regulatory / statutory compliance.
• Liaise with internal stakeholders and external lawyers on secretarial and governance issues.
• Support board and committee meetings, including agenda preparation, minutes, and follow-up.
• Ensure timely statutory filings, registers, and other company secretarial records are maintained accurately.
• Take on projects and ad-hoc assignments as required.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Corporate Governance, Law, or a related discipline.
• Minimum 6 years of company secretarial experience in insurance or financial institutions. Candidates with slightly less experience may be considered for Senior Company Secretarial Officer.
• Associate member of HKICS / ICSA is preferred.
• Working knowledge of the Insurance Ordinance and Hong Kong regulatory framework for insurance / financial institutions is an advantage.
• Detail-minded, self-motivated, and able to work in a fast-paced environment.
• Strong interpersonal, communication, analytical, and bilingual drafting skills.
• Proficient in MS Office (Excel and PowerPoint).
• Fluent in written and spoken English and Chinese; good Mandarin listening ability.

CGP Group is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Information provided in this advertisement is for recruitment purposes only.