Manager, Company Secretary

Bank of Communications (Hong Kong) Limited; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

Bank of Communications (Hong Kong) Limited is seeking a Corporate Secretarial professional to assist the Section Head in planning, organising and coordinating governance activities, meetings and regulatory compliance in the Hong Kong office.

The role involves preparing board materials, maintaining statutory records, and handling inquiries on corporate governance matters, with a view to supporting senior management and ensuring timely filings.

Qualifications

• Minimum 5 years’ relevant work experience in banking/finance preferred.
• ICSA/HKICS qualification required.
• Excellent interpersonal, organizational and report writing skills.
• Fluency in English and Chinese; Putonghua is a must.

Responsibilities

• Assist the Section Head in planning and coordinating day-to-day activities and governance-related training.
• Assist in corporate secretarial matters and ensure regulatory compliance.
• Prepare for Board and committee meetings, including materials and minutes.
• Facilitate communication between Board and management on governance matters.
• Prepare and review corporate documents and maintain statutory records.
• Handle due diligence requests and respond to governance inquiries.
• Perform ad-hoc projects as assigned by supervisors.

Skills

Interpersonal skills

Organizational skills

Report writing

Education

ICSA or HKICS Associate or Fellow Member qualification

Tools

MS Office

Chinese word processing

Job description

Assist the Section Head in planning, organising and coordinating the team’s day-to-day and recurring activities, including internal administrative matters, correspondence and corporate governance-related training

Assist the Section Head in administering corporate secretarial matters, ensuring that the Bank’s operations are conducted in strict compliance with all applicable statutory and regulatory requirements

Assist the Section Head in preparing for and administering regular meetings of the Board of Directors, relevant Board committees, and meetings between the Board and regulatory authorities, including preparing meeting materials and drafting minutes

Facilitate communication between the Board and management, support management’s operational and administrative initiatives, and provide guidance on corporate governance matters and developments in accordance with regulatory requirements

Prepare and review corporate documents, including Shareholders’ resolutions, Board resolutions, and corporate governance policies

Maintain accurate, complete and up-to-date statutory records, registers and corporate governance-related documents, and ensure the timely filing of statutory returns

Handle departmental requests relating to due diligence reviews and access to corporate documents, and respond to enquiries on corporate governance matters

Perform any other ad-hoc projects and tasks assigned by supervisors

Requirements

Minimum 5 years’ relevant work experience, preferably in banking and finance sectors

Holder of ICSA or HKICS Associate or Fellow Member qualification

Excellent interpersonal, organizational and report writing skills

High language proficiency in both English and Chinese, fluency in Putonghua is a must

Familiar with MS Office applications and Chinese word processing

Candidate withmore experience will be considered as Senior Manager, Company Secretary

"Data held by the Bankrelating to employment applications will be kept confidential and used only for consideration of applications. The bank may alsorefer suitable applicants to other vacancies within the Group. All personal data of unsuccessful applicants will be destroyed after therecruitment exercise. A copy of Personal Information Collection Statement is available uponrequest."