Assistant Manager, Administration (Performing Arts)

West Kowloon Cultural District Authority; Hong Kong; On-site; HKD 360,000 - 520,000; Full time

Job summary

West Kowloon Cultural District Authority is seeking an experienced administrator to provide core support across the PA Division, manage records, and assist with resources allocation and recruitment. You will design and oversee office workflows, supervise routine tasks, and offer secretarial support to committees and senior management, with flawless English and Chinese communications.

The role requires a university degree and at least eight years of experience in large organizations; you must be

Qualifications

• University degree preferably in business administration, language, performing arts, arts or cultural studies, arts management, education or equivalent.
• At least 8 years working experience, preferably with administrative experience in large organizations.

Responsibilities

• Provide core support in managing administration and financial matters; consolidate records and prepare reports for management.
• Devise and lead administrative systems and workflows to support PA Division operations.
• Manage office resources, including workspaces, equipment and general office logistics.
• Supervise multiple tasks and liaise with PA teams and other departments to ensure smooth daily running.
• Provide secretarial support to the Performing Arts Committee and Xiqu Centre Advisory Panel when necessary.
• Provide personal secretarial support to management when required.

Skills

Administrative experience

Organization & planning

Multitasking

Analytical thinking

Interpersonal skills

Communication skills

Bilingual English/Chinese

Independent worker

Education

University degree

Job description

The West Kowloon Cultural District Authority welcomes exceptional talent with a passion to realise the vision and mission of making the West Kowloon Cultural District a prime local and international destination for arts, culture and entertainment.

You will be responsible for:

• providing core support in managing the administration and financial matters such as resources allocation, recruitment exercise etc.; consolidate and generate records, report for management’s review;
• devising and leading an administrative system and workflows which support the effective management of the teams and the daily office administration of PA Division, on current office-wide as well as the venue-wide in the future;
• managing the planning and arrangements of office resources for the offices, including workspaces, equipment, office necessities, office general storage, daily office logistics etc;
• supervising multiple tasks, performing routine office and administrative tasks and liaising with various PA teams and the departments in WKCDA on authority-wide processes on ensuring the efficient daily running of PA Division;
• performing secretarial support for the Performing Arts Committee and Xiqu Centre Advisory Panel where necessary; and
• providing personal secretarial support to the management where necessary.
• performing any other duties from time to time as reasonably assigned by the Authority

You should:

• possess a recognized university degree preferably in business administration, language, performing arts, arts or cultural studies, arts management, education or equivalent;
• have at least 8 years working experience, preferably with administrative experience in statutory body, non-profit making organization, institutions or other large organization;
• have good organization and planning skills, possess practical knowledge and experience in administrative duties;
• demonstrate strong administrative and multi-tasking skills, and high attention to details;
• demonstrate strong analytical, good interpersonal and communication skills, as well as self-motivated personality and be able to work independently and provide quality, timely support and delivery;
• possess understanding and experience of the different day-to-day office administration and operational workflows, and be able to coordinate with different teams, Divisions / Departments and working counterparts as required;
• have knowledge of the principles of office management including organization, work flow, forms, supplies, equipment, policies and procedures;
• be highly organized, reliable, self-motivated and able to work independently with problem-solving skills;
• have good interpersonal and communication skills; and
• have excellent oral and written communications skills in English and Chinese.

23-09-2026

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.

Fiona Yung /[phone]