Assistant Manager, Administration (Performing Arts)

westK - West Kowloon Cultural District Authority; Hong Kong; On-site; HKD 480,000 - 660,000; Full time

Job summary

West Kowloon Cultural District Authority invites candidates with a university degree and extensive administrative experience to join the PA Division. The role focuses on managing administration and financial matters, developing efficient workflows, and supporting senior management.

Candidates should demonstrate strong organizational, analytical, and communication skills, with the ability to work independently and coordinate across multiple teams and departments.

Qualifications

• University degree in business administration, language, performing arts, arts or cultural studies, arts management, education or equivalent.
• 8+ years working experience, preferably with administrative experience in large organizations.
• Strong organization and planning skills with practical knowledge of administrative duties.
• Demonstrates strong analytical, interpersonal and communication skills, and can work independently.
• Knowledge of day-to-day office administration and operational workflows; ability to coordinate across teams.

Responsibilities

• Provide core support in managing administration and financial matters (resources allocation, recruitment); consolidate records and generate management reports.
• Develop and lead administrative systems and workflows for PA Division and future venue-wide needs.
• Plan and arrange office resources, workspace, equipment, and daily logistics.
• Supervise multiple tasks and liaise with PA teams and other divisions on authority-wide processes to ensure smooth daily operations.
• Provide secretarial support to the Performing Arts Committee and Xiqu Centre Advisory Panel as needed; and to management.
• Perform any other duties as reasonably assigned by the Authority.

Skills

Administrative skills

Multitasking skills

Organization

Communication skills

Independent work

Attention to detail

Education

University degree

Job description

westK - West Kowloon Cultural District Authority View all jobs

The West Kowloon Cultural District Authority welcomes exceptional talent with a passion to realise the vision and mission of making the West Kowloon Cultural District a prime local and international destination for arts, culture and entertainment.

You will be responsible for:

• providing core support in managing the administration and financial matters such as resources allocation, recruitment exercise etc.; consolidate and generate records, report for management’s review;
• devising and leading an administrative system and workflows which support the effective management of the teams and the daily office administration of PA Division, on current office-wide as well as the venue-wide in the future;
• managing the planning and arrangements of office resources for the offices, including workspaces, equipment, office necessities, office general storage, daily office logistics etc;
• supervising multiple tasks, performing routine office and administrative tasks and liaising with various PA teams and the departments in WKCDA on authority-wide processes on ensuring the efficient daily running of PA Division;
• performing secretarial support for the Performing Arts Committee and Xiqu Centre Advisory Panel where necessary; and
• providing personal secretarial support to the management where necessary.
• performing any other duties from time to time as reasonably assigned by the Authority

You should:

• possess a recognized university degree preferably in business administration, language, performing arts, arts or cultural studies, arts management, education or equivalent;
• have at least 8 years working experience, preferably with administrative experience in statutory body, non-profit making organization, institutions or other large organization;
• have good organization and planning skills, possess practical knowledge and experience in administrative duties;
• demonstrate strong administrative and multi-tasking skills, and high attention to details;
• demonstrate strong analytical, good interpersonal and communication skills, as well as self-motivated personality and be able to work independently and provide quality, timely support and delivery;
• possess understanding and experience of the different day-to-day office administration and operational workflows, and be able to coordinate with different teams, Divisions / Departments and working counterparts as required;
• have knowledge of the principles of office management including organization, work flow, forms, supplies, equipment, policies and procedures;
• be highly organized, reliable, self-motivated and able to work independently with problem-solving skills;
• have good interpersonal and communication skills; and
• have excellent oral and written communications skills in English and Chinese.

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.

West Kowloon Cultural District Authority

West Kowloon Cultural District (WestK)

WestK is one of the largest and most ambitious cultural hubs in the world and Hong Kong’s new cultural tourism landmark, spanning 40 hectares alongside Victoria Harbour. WestK comprises a mix of landmark arts and cultural facilities, including world-class museums M+ and the Hong Kong Palace Museum, intricately designed performing arts venues the Xiqu Centre and Freespace, the 11-hectare Art Park with a waterfront promenade, and the upcoming WestK Performing Arts Centre.

West Kowloon Cultural District (WestK)

WestK is one of the largest and most ambitious cultural hubs in the world and Hong Kong’s new cultural tourism landmark, spanning 40 hectares alongside Victoria Harbour. WestK comprises a mix of landmark arts and cultural facilities, including world-class museums M+ and the Hong Kong Palace Museum, intricately designed performing arts venues the Xiqu Centre and Freespace, the 11-hectare Art Park with a waterfront promenade, and the upcoming WestK Performing Arts Centre.