Office Admin - Private Equity Firm - Up to 35K

Michael Page (Hong Kong); Hong Kong; On-site; HKD 167,000 - 335,000; Full time

Benefits offered by this job

13 days annual leave

Discretionary bonus

Medical insurance

Job summary

Michael Page Hong Kong is seeking an Office Admin to manage the Hong Kong office, liaise with regional teams, handle facilities, vendors, and day-to-day operations. The role requires a diploma or degree and native Mandarin, with fluent English and Cantonese.

You will support senior management, process reimbursements, and coordinate logistics, visitors, and internal communications in a lean, hands-on environment, with strong problem-solving and organizational skills.

Qualifications

• Diploma or degree holder with relevant office administration experience.
• Native Mandarin speaker with strong English and conversational Cantonese.
• Hands-on and detail-oriented, able to take ownership of daily office operations and follow matters through independently.
• Strong organisational and multitasking skills to coordinate vendors, visitors, expenses, facilities, and general office logistics efficiently.

Responsibilities

• Overseeing the day-to-day administration and smooth operation of the Hong Kong office.
• Coordinating office facilities, supplies, printing, maintenance, and external vendors to maintain a professional workplace.
• Managing visitor arrangements, internal communications, and general office logistics.
• Processing staff reimbursements, expenses, invoices, and other administrative documentation accurately and efficiently.
• Coordinating outsourced support services and ensuring daily office requirements are handled seamlessly.
• Providing hands-on administrative support to senior management, including occasional business errands and ad hoc requests.
• Working closely with regional teams and internal stakeholders to coordinate office-related matters and ensure effective communication.
• Taking ownership of day-to-day issues, proactively identifying solutions and making appropriate decisions independently.

Skills

Mandarin

English

Cantonese

Education

Diploma or Degree

Job description

• Mandarin Speaking Environment
• Attractive benefits and bonus package

About Our Client

Our client is a prestigious private investment firm with an established presence across Greater China, providing a sophisticated platform for professionals seeking exposure to a high-quality investment environment. With a lean Hong Kong office and close access to senior decision-makers, the firm offers a professional, stable, and highly autonomous working environment.

Job Description

As an Office Admin, your main responsibilities will include:

• Overseeing the day-to-day administration and smooth operation of the Hong Kong office.
• Coordinating office facilities, supplies, printing, maintenance, and external vendors to maintain a professional workplace.
• Managing visitor arrangements, internal communications, and general office logistics.
• Processing staff reimbursements, expenses, invoices, and other administrative documentation accurately and efficiently.
• Coordinating outsourced support services and ensuring daily office requirements are handled seamlessly.
• Providing hands-on administrative support to senior management, including occasional business errands and ad hoc requests.
• Working closely with regional teams and internal stakeholders to coordinate office-related matters and ensure effective communication.
• Taking ownership of day-to-day issues, proactively identifying solutions and making appropriate decisions independently.

The Successful Applicant

A successful Office Admin should have:

• Diploma or degree holder with relevant office administration experience; junior candidates with relevant exposure are also welcome.
• Native Mandarin speaker, with strong English and conversational Cantonese skills to work effectively with stakeholders across Hong Kong and Mainland China.
• Hands-on and detail-oriented, with the confidence to take ownership of daily office operations and follow matters through independently.
• Proactive and resourceful, with strong problem-solving skills and the ability to offer practical solutions rather than relying on constant direction.
• Strong organisational and multitasking skills, with the ability to coordinate vendors, visitors, expenses, facilities, and general office logistics efficiently.
• Mature and professional, with the ability to communicate confidently with senior management and different stakeholders.
• Independent and dependable, with sound judgment when handling day-to-day decisions and unexpected situations.
• A stable, collaborative, and flexible team player who is comfortable working in a lean, hands-on office environment.

What's on Offer

• 13 days AL, increasing by 1 day per year of service.
• Other benefits including discretionary bonus and medical insurance.