Senior Administration Officer / Assistant Administration Manager

Ping An Securities (Hong Kong) Holdings Company Limited; Hong Kong; On-site; HKD 335,000 - 536,000; Full time

Job summary

Ping An Securities (Hong Kong) Holdings Company Limited is seeking an Office Manager to oversee comprehensive administrative duties, including office renovation, leasing, facilities management, and procurement. The role also covers executive support, onboarding logistics for new hires, and coordination with HR for internal workflows.

Ideal candidates will have at least 3 years of administrative experience, ability to handle confidential matters with discretion, and strong MS Office/AI tool

Qualifications

• Degree holder or above
• At least 3 years of administrative experience or related background
• Proactive, responsible and ownership mindset
• High level of discretion handling confidential matters
• Experience in renovation projects and financial services is highly preferred
• Excellent written and verbal communication in Chinese (Cantonese & Mandarin) and English
• Proficiency in MS Office and AI tools

Responsibilities

• Handle overall administrative duties including office renovation and management
• Streamline workflow and amend administration policies
• Executive & Corporate Support: local business reception and liaison with Head Office
• Provide secretarial support to senior management and manage executive schedules
• Onboarding and employee support: assist with onboarding logistics for new hires
• Coordinate employee welfare and internal administrative workflows

Skills

MS Office

AI tools

Strong communication

Education

Degree holder or above

Job description

Handlethe overalladministrative duties, including but notlimited to office renovation and management, office leasing, facilities management, fixed assetsprocurement and management

Streamline workflow and amend administration policies

Executive & Corporate Support:

Responsible for local business reception matters

Responsible for corporate branding and promotional matters, and liaise and coordinate with the Head Office

Provide secretarial support to senior management, coordinating executive schedules and and internal communications

Onboarding and employee’s support:

Assist with onboarding logistics for new hires (Admin-side)

Work closely with the Human Resources Department to coordinate employee welfare, company’s activities, and internal administrative workflows

Requirements:

Degree holder or above

At least 3 years of administrative experience or related background

Proactive, exceptionally responsible, and able to take genuine ownership of the duties

High level of discretion handling confidential matters, excellent problem-solving skills, and a mature, steady demeanor

Experience in renovation projects and financial services is highly preferred

Comfortable and adept at working in a Chinese financial institution

Good written and verbal communication skills in both Chinese (Cantonese and Mandarin) and English; strong business writing capability is essential

Proficiency in MS Office and AI tools

**Candidates with more experience may be considered for the position of AssistantAdministrationManager.

We offer attractive remuneration package and fringe benefits to the right candidate.

All applications will be treated in the strict confidence and personal data collected will be used for recruitment purpose only.

Central, Central and Western District, HK

Office Manager

Opus Capital Partners Limited

Your application will include the following questions:

• Do you have experience in administration?
• What's your expected monthly basic salary?
• Which of the following statements best describes your right to work in Hong Kong?