Administrative Executive (Hong Kong)

Leadingnation; Hong Kong; On-site; HKD 240,000 - 420,000; Full time

Benefits offered by this job

13th month salary

Medical insurance

Flexible working arrangements

Generous leave policy

Birthday leave

Job summary

Leadingnation in Hong Kong is seeking an enthusiastic Executive to join the administration team. The role focuses on operational execution, cross‑department coordination, and delivering accurate analytics and reports.

You will handle payroll support, supplier onboarding, events, and internal communications while collaborating with Sourcing, Quality, Finance and IT to ensure smooth daily operations. Excellent Excel and bilingual communication are essential.

Qualifications

• Bachelor's degree in business administration, management, or a related field.
• 2–5 years of experience in commercial operations, sourcing, and supply chain management.
• Experience in commercial or procurement teams to support cross-functional Category Management execution.
• Understanding of commercial and retail business context.

Responsibilities

• Sales reporting and analysis with strong Excel skills (pivot tables, data visualization).
• Market analysis and preparation of comprehensive operational reports.
• Payroll support, including allowances and benefits administration.
• Support sourcing activities through supplier research and RFQ processes.
• Coordinate events, travel itineraries, and internal communications.
• Develop presentations and training materials.

Skills

Excel (pivot tables)

Data analysis

Communication (English Cantonese)

Project coordination

Education

Bachelor's degree in business administration, management, or related field

Tools

MS Office

Teams

Zoom

Web-Applications

Job description

Role Summary

We are seeking a proactive and enthusiastic Executive in our administration department to join our dynamic team. The executive will have an operational role in the office. It includes taking over and executing assigned Commercial Operations, analytics, administrative and coordination tasks on behalf of different departments to ensure smooth daily operations. Responsibilities are mentioned in details below. Through continuous cross-departmental cooperation with Sourcing, Quality, Order Control, Finance, IT, and Management, the Executive acts as a central coordination point, ensures timely information exchange, follows up on delegated tasks, and supports the effective execution of shared and independent responsibilities. The Executive will report to the Head of Admin & Services.

Key Responsibilities

• Sales reporting and analysis, including strong Excel skills (pivot tables, data visualization)
• Market analysis and preparation of comprehensive operational reports
• Event coordination and travel arrangements
• Payroll support, including allowances and benefits administration
• Documentation, training coordination, and internal communication materials
• Performance metrics tracking and reporting
• Presentation preparation and coordination
• Serve as the official point of contact for digital product information (technical data, material details, manuals, and images).
• Manage supplier profiles, brand letters, and digital product information
• Act as supply chain system administrator and supplier onboarding contact
• Support category management with revenue tracking, market analysis, and operational reporting, and basic accounting understanding, Prepare turnover summaries, sales reports, and competitor research on a Monthly and weekly basis.
• Support sourcing activities through supplier research, benchmarking, request for quotation, supplier comparisons and follow-up of sourcing-related actions.
• Coordinate events, travel itineraries, and internal communications
• Develop presentations and training materials

Skills and Qualifications

Education & experience

• Bachelor's degree in business administration, management, or a related field or higher.
• 2–5 years of experience in commercial operations, sourcing, and supply chain management.
• Experience in commercial or procurement teams to support cross-functional Category Management execution
• Understanding of commercial and retail business context

General skills

• Well-organized, detail-minded, excellent time management and analytical skills.
• Excellent communication skills in English and Cantonese Chinese are necessary (written and verbal).
• Proficient with computer technology and knowledge of most common software (MS Office, Teams, Zoom, Web-Applications)
• Experience in small and medium-sized office, involves multitasking in administrative and office support, is a must.
• The ability to be diplomatic, reliable and trustworthy, a willingness for career development would be helpful.
• Ability to ensure the efficient day-to-day operation of the office.

Personal Attributes

• **Cultural Awareness:** Understanding various European customers, as well as different Asian cultures.
• **Integrity:** Following the Company Code of Conduct without limitations and upholds ethical standards.
• **Self-motivated:** works independently on projects.

Benefits

At Teal Goal, we provide our employees with a range of benefits reflecting the importance we place on the well-being of our staff. Benefits include:

• International and flexible working arrangements that include a flexible workplace and flexible working time.
• 13th month salary at the end of the year (pro rata)
• Generous leave allowance, such as compensation and annual leave, as well as one-day birthday leave.
• Medical insurance.

Employment type: Full-time.