HR & Admin, Assistant Manager $30k-$40k

Michael Page International (HK) Ltd; Hong Kong; On-site; HKD 390,000 - 520,000; Full time

Job summary

Michael Page International (HK) Ltd seeks a senior HR & Admin professional to establish and strengthen the Hong Kong office's HR and administration function. Reporting to business leadership, you will be the key HR and administrative contact locally, driving compliance, payroll, MPF, onboarding and offboarding, and process improvements.

The role offers exposure to regional projects and collaboration with headquarters in Mainland China, in a lean, professional FMCG trading environment.

Qualifications

• Minimum 10 years combined HR and Administration experience.
• Experience in small-to-medium-sized organisations, trading business, or Chinese company environment advantageous.
• Strong knowledge of Hong Kong employment practices, payroll, MPF, taxation and HR compliance.
• Experience implementing HR systems, policies, SOPs, or process improvement initiatives.
• Well-organised, detail-oriented, with ability to manage multiple priorities and take ownership.

Responsibilities

• Manage end-to-end HR operations: payroll, MPF processing, taxation, employee records, onboarding and offboarding, and policy compliance.
• Support recruitment across functions and coordinate with hiring managers.
• Build a more structured and scalable HR framework; review practices and implement improved HR processes, systems, and SOPs.
• Oversee day-to-day office administration: facilities, vendor relationships, insurance administration, client visits, and a professional workplace environment.
• Collaborate with regional teams and headquarters in Mainland China on talent management initiatives and process harmonisation.

Skills

HR operations

Payroll

MPF processing

Taxation

HR compliance

Process improvement

System implementation

Office administration

Vendor management

Stakeholder management

Multilingual

Job description

This is a newly created position offering the opportunity to establish and strengthen the HR and administration function for the Hong Kong office. Reporting directly to business leadership, the successful candidate will act as the key HR and administrative contact for the local office.

Our client is a well-established Chinese consumer products business with a strong presence across international markets. Operating a lean and collaborative team in Hong Kong, the company specialises in product trading, export, and sales activities while working closely with stakeholders across the region. Known for its stable business foundation and professional working environment, the organisation offers employees the opportunity to contribute meaningfully, gain visibility with senior leadership, and play a hands-on role in supporting the continued growth and operational excellence of the business.

Description

As the sole HR and Administration Assistant Manager within the Hong Kong office, you will take ownership of the full spectrum of HR operations and office administration while supporting the business through process improvement and operational excellence initiatives.

You will manage end-to-end HR operations, including payroll administration, MPF processing, taxation matters, employee records management, onboarding and offboarding activities, and ensuring compliance with local employment legislation and company policies. You will also support recruitment activities across various functions, partnering with hiring managers to identify talent needs and coordinate the hiring process effectively.

A key focus of this role will be building a more structured and scalable HR framework. You will review existing practices, identify areas for improvement, and implement enhanced HR processes, systems, policies, and standard operating procedures (SOPs) that improve efficiency, governance, and compliance. You will play an important role in driving system implementation and supporting process automation where appropriate.

From an administration perspective, you will oversee the smooth day-to-day operations of the office, ensuring employees have the necessary support and resources to perform effectively. Responsibilities include coordinating office facilities matters, managing relationships with building management and external vendors, supporting insurance administration, organising and facilitating client visits and meetings, and maintaining a professional and well-functioning workplace environment.

The successful candidate will be encouraged to proactively identify opportunities for improvement and recommend new ideas that enhance both HR and workplace operations. As the organisation continues to develop, this position will also provide exposure to regional projects, including collaboration with headquarters in Mainland China on talent management initiatives, process harmonisation, and other strategic HR enhancement programs.

Profile

A successful HR & Admin, Assistant Manager / Sr. Officer should have:-

• Minimum 10 years of combined Human Resources and Administration experience
• Prior HR experience working within a small-to-medium-sized organisation, trading business, or Chinese company environment will be advantageous
• Strong knowledge of Hong Kong employment practices, payroll administration, MPF, taxation, and HR compliance requirements
• Experience implementing HR systems, policies, SOPs, or process improvement initiatives
• Well-organised, detail-oriented, and able to effectively manage multiple priorities simultaneously
• Mature minded, reliable, and professional with a strong sense of ownership and accountability
• Proactive and hands-on approach, with the confidence to identify issues and drive improvements independently
• Comfortable working in an evolving and ambiguous environment where processes may not yet be fully established
• Flexible, adaptable, and self-motivated with the ability to make things happen with minimal supervision
• Strong interpersonal and communication skills, with the ability to build relationships across different stakeholder groups
• Experience supporting office administration and coordinating with external vendors and service providers
• Collaborative mindset with the ability to work closely with both local leadership and headquarters stakeholders
• Fluency in Mandarin, Cantonese, and English is essential, both written and spoken
• Candidates with less experience will be considered as Senior Officer

Job Offer

• Competitive annual salary ranging from HKD 390,000 to HKD 520,000
• Stable and growing business with a diversified product coverage
• Permanent employment in the FMCG industry