Administration Officer/Receptionist

Gough Recruitment (Hong Kong) Pty Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Stable environment

Broad exposure

Ownership of function

Job summary

Gough Recruitment (Hong Kong) Pty Limited is seeking a reliable Administrative Officer to support day-to-day operations across the company and its subsidiaries. The role involves document management, records maintenance, and occasional client reception with a focus on presenting a professional image.

You will assist with HR administration, office coordination, and finance-related tasks while handling confidential information with discretion.

Qualifications

• Minimum 3 years of administrative, office support, or similar experience.
• Strong organisational skills with excellent attention to detail.
• Professional presentation and strong interpersonal skills.
• Comfortable interacting with clients, visitors, and external stakeholders.

Responsibilities

• Provide day to day administrative support including document management, filing, courier arrangements, office supplies, and general office operations.
• Maintain company records, contracts, licences, and corporate documents, ensuring information is accurate and up to date.
• Support office administration including supplier coordination, procurement, equipment maintenance, and office related matters.
• Assist with HR administration and recruitment processes including employee records, onboarding, offboarding, interview scheduling, and candidate coordination.
• Coordinate meetings, prepare materials, track action items, and support internal communication and reporting.
• Assist with finance administration including maintaining invoices, receipts, reimbursement records, and supporting documentation.
• Provide general business support and assist with client reception duties when required.
• Handle confidential information professionally and accelerate important or sensitive matters promptly.

Skills

Mandarin

Cantonese

English

MS Office

Tools

MS Office

Job description

Company Overview

Our client is a growing and dynamic business seeking a reliable and organised Administrative Officer to support the day to day operations of the company and its subsidiaries. This is a hands on role suited to someone who enjoys taking ownership of administrative functions, maintaining accurate records, and ensuring business operations run smoothly. The position may also involve occasional client reception duties, making professional presentation and strong interpersonal skills important.

Responsibilities

• Provide day to day administrative support, including document management, filing, courier arrangements, office supplies, and general office operations.
• Maintain company records, contracts, licences, and corporate documents, ensuring information is accurate and up to date.
• Support office administration, including supplier coordination, procurement, equipment maintenance, and office related matters.
• Assist with HR administration and recruitment processes, including employee records, onboarding, offboarding, interview scheduling, and candidate coordination.
• Coordinate meetings, prepare materials, track action items, and support internal communication and reporting.
• Assist with finance administration, including maintaining invoices, receipts, reimbursement records, and supporting documentation.
• Provide general business support and assist with client reception duties when required.
• Handle confidential information professionally and accelerate important or sensitive matters promptly.

Requirements

• Minimum 3 years of administrative, office support, or similar experience.
• Strong organisational skills with excellent attention to detail.
• Able to work independently and take ownership of administrative responsibilities following onboarding.
• Reliable, proactive, and capable of managing multiple priorities effectively.
• Professional presentation and strong interpersonal skills.
• Comfortable interacting with clients, visitors, and external stakeholders when required.
• Good communication skills in Cantonese, strong fluency in Mandarin is required, with good English is preferable, with the ability to handle day to day correspondence and communication.
• Proficient in Microsoft Office applications including Word, Excel, and Outlook.
• As you will be sitting at reception it isimportantthat you provide a presentable and professional image to clients.

What's on Offer

• Competitive salary and package, depending on experience.
• Stable and supportive working environment.
• Broad exposure across administration, HR support, office operations, and business coordination.
• Opportunity to take ownership of a key administrative function within a growing business.

For more information about this role please contactAlex [e-mail] / +85.
Data collected will be used for recruitment purposes only. Personal data provided by job applicants will be used strictly in accordance with the Personal Data (Privacy) Ordinance. We regret that only the shortlisted candidates will be notified.