Administration Assistant (Design Team)

Kin Wing; Hong Kong; On-site; HKD 168,000 - 288,000; Full time

Benefits offered by this job

Group Medical Scheme

Dental Benefits

Discretionary Bonus

Career progression support

Job summary

Kin Wing is seeking a proactive Administrative Assistant to support the Design Team with daily operations and to manage the department's document control systems, ensuring information is well organized and up to date.

You will assist Design Engineers with project documentation, data entry and related admin tasks, use AI tools to boost efficiency, explore new workflows, and handle ad-hoc duties from Lai Chi Kok office.

Qualifications

• Higher Diploma or above in Business Administration or a related discipline.
• 1 year of administrative or related experience; Fresh graduates are also welcome.
• Knowledge of advanced AI technologies (e.g., Agentic AI, automation workflows) and the ability to implement those technologies in daily operations.
• A proactive and continuous-learning mindset, with the ability to identify opportunities to improve work processes and efficiency.
• Good command of written English and Chinese.
• Proficient in MS Office and PDF editing.
• Well-organized, detail-minded and responsible, with good communication and interpersonal skills.

Responsibilities

• Provide general administrative support to the Design Team and assist with daily departmental operations.
• Manage and maintain department's document control systems to ensure information is properly organized and up to date.
• Assist Design Engineers with project documentation, data entry, document preparation and related administrative tasks.
• Use AI tools to improve efficiency in routine administrative work.
• Be willing to explore new AI tools and applications to support daily work and improve existing workflows and processes.
• Handle ad-hoc administrative tasks as assigned.

Skills

Administrative skills

English & Chinese proficiency

Data entry

MS Office proficiency

AI tools familiarity

Education

Higher Diploma in Business Administration

Tools

MS Office

PDF editing

AI tools

Job description

Provide general administrative support to the Design Team and assist with daily departmental operations;

Manage and maintain department's document control systems to ensure information is properly organized and up to date;

Assist Design Engineers with project documentation, data entry, document preparation and related administrative tasks;

Use AI tools to improve efficiency in routine administrative work;

Be willing to explore new AI tools and applications to support daily work and improve existing workflows and processes;

Handle ad-hoc administrative tasks as assigned.

Requirements:

Higher Diploma or above in Business Administration or a related discipline;

1 year of administrative or related experience; Fresh graduates are also welcome;

Knowledge of advanced AI technologies (e.g., Agentic AI, automation workflows) and the ability to implement those technologies in daily operations.

A proactive and continuous-learning mindset, with the ability to identify opportunities to improve work processes and efficiency;

Good command of written English and Chinese;

Proficient in MS Office and PDF editing;

Well-organized, detail-minded and responsible, with good communication and interpersonal skills.

Working Location:

Lai Chi Kok (5 minutes walking distance from MTR station)

Public Holidays

Annual Leave: 12 working days per year

Group Medical Scheme with Dental Benefits

Discretionary Bonus

Supporting for career progression or professional development.