Administrative Assistant (3 Days a Week)

Nova Management Consultants (Asia) Limited; Hong Kong; On-site; HKD 83,000 - 124,000; Part time

Job summary

Nova Management Consultants (Asia) Limited in Hong Kong is hiring an Administrative Assistant for a part-time role (3 days per week) to support the daily operations of our office.

You will handle document administration, answer calls, file records, manage data, and assist with recruitment postings. Proficiency in Word/Excel and accurate English and Chinese communication are required.

We value attention to detail, teamwork, and a reliable work ethic; North Point location.

Qualifications

• Secondary school graduation, secretarial studies preferred.
• Strong written and spoken English and Chinese.
• At least 2 years in an office setting; secretarial/HR/clerical experience preferred.
• Proficient in Word and Excel; PDF software a plus.
• Typing speed 30 wpm English, 10 wpm Chinese.
• Detail-oriented, team player, reliable.

Responsibilities

• Post letters, invoices and other documents with accuracy.
• Answer calls and inquiries, taking accurate messages.
• Open and maintain hard and electronic files; perform bulk scanning.
• Format documents and upload/download using office systems.
• Categorize information and keep company database current.
• Prepare profiles and post recruitment advertisements as needed.

Skills

English & Chinese communication

Team player

Attention to detail

Typing

Education

Secondary school graduate or higher; Secretarial studies preferable

Tools

Microsoft Word

Excel

PDF software

Job description

Administrative Assistant (3 Days a Week)

Join our team as an Administrative Assistant and contribute to the smooth operation of our office. This part-time role offers flexibility while allowing you to hone your administrative and clerical skills in a supportive environment.

Key Responsibilities:

• Document Administration: Post letters, invoices, and other documents with precision.
• General Office Support: Answer telephone calls and inquiries, taking accurate messages and relating messages timely.
• Filing: Open and maintain both hard copy files and electronic records for easy retrieval; Handle bulk document scanning for electronic records.
• Administrative and Clerical Duties: Perform administrative and clerical tasks and format documents to meet organizational standards; upload and download documents by various computer Systems.
• Data Management: Categorize information for easy retrieval and ensure the Company database is current.
• Recruitment Support: Prepare profiles and post recruitment advertisements as needed.

Candidate Requirements:

• Education: Secondary school graduate or higher, Secretarial studies is preferable.
• Language Proficiency: Passes in English and Chinese subjects in public examinations, with strong spoken and written communication skills in both languages.
• Experience: Minimum of 2 years in an office setting; previous secretarial, human resource, administrative, or clerical experience is preferred.
• Technical Skills: Proficient in Microsoft Word and Excel; familiarity with PDF software is an advantage.
• Typing Skills: Minimum typing speed of 30 wpm in English and 10 wpm in Chinese.
• Personal Attributes: Strong attention to detail, integrity, and a responsible work ethic. Must be a team player willing to assist colleagues.

Work location: North Point