Administration Assistant

Morningside Venture Capital Limited; Hong Kong; On-site; HKD 167,000 - 279,000; Full time

Job summary

Morningside Venture Capital Limited is seeking a diligent Office Administrator in Hong Kong to handle daily office administration, filing, data entry, correspondence, mail and courier services, and to manage office supplies and equipment and related purchases.

You will collaborate with Finance on reimbursements, HR on offboarding, and Investor Relations on external communications; assist with site selection, relocations and fit-outs, vendor coordination, and events.

Qualifications

• Diploma or above required; experience in administration or office support preferred.
• Strong English and Chinese communication skills; Cantonese/Mandarin a plus.

Responsibilities

• Handle daily office administration including filing, data entry, correspondence and mail services.
• Manage office supplies, equipment and related purchases; liaise with vendors and building management.
• Collaborate with Finance on reimbursements, HR on offboarding, and IR on external communications.
• Assist with site selection, relocations and fit-out projects; coordinate vendors and progress checks.
• Support company events and perform other administrative duties as assigned.

Skills

Attention to detail

Time management

Multitasking

Proactive approach

Collaborative

Education

Diploma or above

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Collaboration tools

Job description

Handle daily office administration, including filing, data entry, correspondence, mail and courier services.

Manage office supplies, equipment and related purchases, and liaise with vendors and building management.

Collaborate with departments as required, including Finance on expense reimbursements, Human Resources on employee offboarding, and Investor Relations (IR) on external communications, etc.

Manage office site selection, relocation and fit‑out projects, including premises evaluation, vendor coordination, progress tracking and completion inspections.

Support company events and carry out other administrative duties as assigned.

Requirements

Diploma or above; experience in administration, office support or a related role is preferred.

Good command of written and spoken English and Chinese; proficiency in Cantonese and Mandarin is an advantage.

Proficiency in Microsoft Word, Excel, PowerPoint and common workplace collaboration tools.

Strong attention to detail, a sense of responsibility, and good time management and multitasking skills.

A proactive approach, with the ability to follow through on tasks independently and collaborate effectively.