Office Assistant, Administration

CLSA; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

CLSA in Hong Kong is seeking an organized Office Assistant to handle mail, deliveries and basic administrative tasks. The role requires attention to detail, reliability and good teamwork to support daily office operations.

You will collect and deliver items, manage postage, assist with events, and help with relocation projects and meeting room setups. Cantonese or Mandarin preferred. Based in Hong Kong.

Qualifications

• Minimum 1 year of relevant experience.
• Secondary school or above.
• Able to prioritize routine tasks and ad-hoc assignments.
• Maintain effective communication with team members to boost productivity.
• Learn new skills and adapt to changing work environment.
• Basic computer skills for data processing and OA systems.

Responsibilities

• Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance.
• Sort items to be delivered according to the delivery route.
• Plan and follow the most efficient routes for delivering goods.
• Data entry on incoming and outgoing postage / courier items.
• Sort and distribute incoming mail to departments.
• Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily.
• Special duty / ad-hoc logistic tasks during Forum or office event.
• Scan Account Opening Documents to DMS.
• Assist with relocation project and meeting room setup.

Skills

Communication skills

Time management

Attention to detail

Teamwork

Customer service

Prioritization

Education

Secondary school or above

Tools

OA system

Data entry software

Job description

• Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
• Sort items to be delivered according to the delivery route
• Plan and follow the most efficient routes for delivering goods
• Data entry on incoming and outgoing postage / courier items
• Sort and distribute incoming mail to departments
• Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
• Special duty / ad-hoc logistic tasks during Forum or office event
• Collect / deliver physical shares to / from CCASS & Computershare
• Scan Account Opening Document to DMS
• Operate office equipment and facilities, i.e. photocopying, binding
• Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
• Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
• Daily meeting room set up & reinstating
• Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
• Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
• Regular sanitization of public area, refill of hand sanitizers

Requirements

• Minimum 1 year of relevant experience
• Secondary school or above
• Assigned job to be completed successfully on time
• Learn to prioritize routine tasks and ad-hoc job assignment
• Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
• Learning new skills or improve existing ones in order to adapt to the changing work environment
• Learn effective computer skills on data processing & OA system
• Provide friendly and efficient services to internal / external parties
• Proficiency in Cantonese or Mandarin is preferred