Administration Officer (Contract)

TotalEnergies Lubmarine Hong Kong Limited; Hong Kong; Hybrid; HKD 167,000 - 279,000; Full time

Benefits offered by this job

Hybrid work

Regional exposure

Collaborative culture

Contract role

Job summary

TotalEnergies Lubmarine Hong Kong Limited is seeking a proactive office administrator to support the General Manager and expat staff. You will coordinate travel, manage invoices (SAP) across HK, TW, SH, oversee office facilities, and organize events in a regional, international environment.

The role requires a Bachelor degree in administration, strong MS Office skills, Cantonese, English and Mandarin, and 2–5 years’ experience in office administration.

Qualifications

• Bachelor degree, preferably in administration or related discipline.
• Basic knowledge of Microsoft Office (Outlook, Word, Excel, Access).
• Good command of Cantonese, English and Mandarin, verbal and written.
• 2–5 years of experience in Office Admin.

Responsibilities

• Coordinate preparation and dispatch of orders using local couriers and international delivery services.
• Oversee upkeep of all common areas to ensure a safe, clean, and organized environment.
• Manage travel logistics and hotel bookings for local and overseas offices.
• Maintain up-to-date inventory of HK office fixed assets with periodic reviews.
• Purchase office supplies, stationery, pantry items with cost control.
• Assist in organizing company events and staff activities.
• Provide secretarial support to the General Manager and expat staff.
• Handle SAP administration for HK, TW, SH invoices incl. HRA, IT.
• Handle ad-hoc tasks in HRA department.

Skills

Office administration

Multilingual communication

Microsoft Office

Education

Bachelor's degree in administration or related discipline

Tools

SAP

Job description

Looking for a role where you can make a real impact? Join us and contribute to a supportive, collaborative workplace within a global organization.

Your responsibilities will include:

Coordinate the preparation and dispatch of orders using local couriers and international delivery services

Oversee the upkeep of all common areas, including conference rooms, to maintain a safe, clean, and organized environment that is always ready for use.

Manage travel logistics and hotel bookings for both local and overseas offices, ensuring efficient and cost-effective arrangements for all business travel requests.

Maintain an up-to-date inventory of HK office fixed assets, conducting periodic reviews to ensure accuracy and compliance with company policies.

Manage purchasing of office supplies, stationery, and pantry items, and ensure quality, timely delivery, compliance and cost control.

Assist in organising company events and staff activities

Provide secretarial support to the General Manager and/or expat(s)

SAP adminstration for HK, TW, SH invoices incl. HRA, I.T. etc.

Handle ad-hoc tasks in HRA departments

We’re looking for a proactive, hands-on professional with:

Bachelor degree, preferably in administration or related discipline

Basic knowledge of Microsoft Office (i.e. Outlook, Word, Excel, Access)

Good command of Cantonese, English and Mandarin both verbal and written

2-5 years of experience in Office Admin

What We Offer

• Hybrid work / flexibility
• Opportunity to gain exposure in a regional and international working environment
• A collaborative and supportive team culture
• Contract role with strong potential for permanent employment

Lubmarine, part of TotalEnergies, is a global leader in marine lubricants, delivering innovative solutions to the shipping industry worldwide. Join us and be part of an international team committed to safety, performance, and a more sustainable future.