行政專員

New Genesis Management Limited; Hong Kong; On-site; HKD 420,000 - 620,000; Full time

Job summary

New Genesis Management Limited in Hong Kong seeks an Administration & Office Environment Manager to oversee daily office operations, procurement, asset management, and IT support. You will coordinate fleet and vehicle matters, manage contracts, and ensure regulatory compliance in a dynamic office setting.

The role requires a Bachelor's degree with 1-3 years in administration or general management in Hong Kong, strong communication, multitasking ability, and proficiency in MS Office and WeCom

Qualifications

• Institutional level coordination and cross-department communication are required.
• Bachelor’s degree or above with 1–3 years in administration or general management in Hong Kong.
• Proficiency in MS Office and basic IT troubleshooting is expected.
• Fluent Cantonese and Mandarin with basic English skills are preferred.

Responsibilities

• Oversee daily office operations and environment management, including renovations and facility upgrades.
• Handle procurement, vendor selection, and contract negotiations for supplies and equipment.
• Maintain fixed asset management system and lifecycle controls.
• Coordinate fleet and vehicle management, including license and insurance renewals.
• Provide IT support: account lifecycles, permissions, and liaising with vendors.
• Ensure compliance with local regulations, confidentiality, and cross-department coordination.

Skills

Coordination & Communication

Multitasking under pressure

Attention to detail

Language proficiency Cantonese/ mand.

Education

Bachelor's degree or above

Tools

MS Office

WeCom

Job description

1. Administration & Office Environment Management: Oversee daily office operations and environment management, coordinating office renovation, spatial planning, and facility upgrade projects. Manage procurement, price comparison, vendor selection, and contract negotiations for office supplies and equipment to build a high-quality supplier database. Supervise daily maintenance, servicing, and emergency repairs for office equipment to ensure seamless operation.

2. Contract & Fixed Asset Management: Manage the full lifecycle of administrative, service, and lease contracts (reviewing, tracking, archiving, and record-keeping), monitoring compliance and establishing early-warning mechanisms for renewals and risk control. Establish and optimize the fixed asset management system, overseeing asset registration, auditing, allocation, and disposal to ensure accuracy and resource efficiency.

3. Fleet & Logistic Support: Coordinate company vehicle scheduling and usage. Track and execute vehicle license renewals, insurance policy renewals, and related statutory procedures to ensure fully compliant and safe vehicle operations.

4. IT Support & System Maintenance: Manage account life cycles, permission settings, and daily maintenance for office platforms such as corporate email and WeCom. Coordinate basic IT hardware/software troubleshooting and liaise with external IT vendors to guarantee system stability and network security.

Education & Experience: Bachelor's degree or above with 1-3 years of experience in administration, general affairs, or general management in Hong Kong.

Coordination & Communication: Strong resource integration skills and cross-departmental communication capabilities. Ability to handle multi-tasking efficiently under pressure with high adaptability.

Technical Skills & Tools: Proficient in MS Office suite, with hands-on experience in corporate email/WeCom backend administration and basic IT troubleshooting. Familiarity with HK vehicle licensing/insurance renewal processes and local procurement is preferred.

Attributes & Mindset: Keen sensitivity to contract terms and asset data. Meticulous, organized, self-motivated, with a strong sense of responsibility and confidentiality.

Language Proficiency: Fluent in Cantonese and Mandarin; proficient in basic written and spoken English.