Administration Manager

TOPPAN Nexus; Hong Kong; Hybrid; HKD 900.000 - 1.300.000; Vollzeit

Zusammenfassung

TOPPAN Nexus Pte Ltd. is seeking an Administration Manager to steer corporate administration, governance, and facilities across two Hong Kong sites (Central and Science Park).

You will shape admin policies, optimize budgets, and drive compliance and ESG programs while developing a high-performing admin team to support growth. The role requires 8–10 years in corporate administration, including leadership, with strong English, Cantonese, and Mandarin skills, and experience in multi-site

Qualifikationen

• Bachelor’s degree in Business Administration, Operations Management, Facility Management, or related discipline.
• 8–10 years of progressive corporate administration experience, with 3–4 years in a supervisory capacity.
• Proven track record leading ISO certification audits and ESG/sustainability programs.

Aufgaben

• Serve as the key operational liaison to the C-suite and department heads on workplace requirements and resource planning.
• Lead, coach, and evaluate the administration team; optimize workflow distribution and capabilities.
• Formulate and execute long-term workplace strategies, space management, and facilities plans for multi-site operations.
• Lead end-to-end capital expenditure projects: renovations, relocations, lease renewals, and infrastructure upgrades.
• Establish business continuity plans, health, safety, and workplace security protocols across locations.

Kenntnisse

Executive presence

Stakeholder management

Change management

ISO audit leadership

Ausbildung

Bachelor’s degree in Business Administration / related field

Jobbeschreibung

The Administration Manager will serve as the strategic lead for corporate administration, corporate governance, and facilities management across dual sites (Central and Science Park). This role is responsible for formulating administrative policies, optimizing operational budgets, leading high-impact workplace and compliance initiatives (including ISO and ESG), and developing a high-performing administrative team to support business growth.

Key Responsibilities:

• Serve as the key operational liaison to the C-suite and department heads on workplace requirements and resource planning.
• Lead, coach, and evaluate the administration team (including the Senior Administration Executive); optimize workflow distribution and team capabilities.
• Formulate and execute long-term workplace strategies, space management, and facilities plans aligned with hybrid and multi-site operational needs.
• Lead end-to-end capital expenditure projects, including office renovations, relocations, lease renewals, and infrastructure upgrades.
• Establish business continuity plans (BCP), health, safety, and workplace security protocols across all locations.

Procurement, Vendor Governance & Budget Control

• Own and manage the corporate administrative operating expenditure budget; track variance, forecast costs, and drive efficiency initiatives.
• Establish procurement frameworks, Services Level Agreement benchmarks, and KPI-driven vendor management systems for all key facility and service contracts.
• Review, negotiate, and approve high-value contracts, master service agreements, and corporate vendor relationships.

Corporate Governance, Compliance & Sustainability

• Act as the project lead for corporate audits and compliance frameworks, including ISO certifications.
• Drive the execution and reporting of corporate ESG (Environmental, Social, and Governance) and sustainability initiatives within workplace operations.
• Standardize, review, and enforce company-wide administrative policies and corporate travel frameworks.

Requirements:

• Bachelor’s degree in Business Administration, Operations Management, Facility Management, or a related discipline.
• Minimum 8–10 years of progressive corporate administration experience, including at least 3–4 years in a supervisory or managerial capacity, ideally within multinational corporations (MNCs) or multi-site tech/innovation environments.
• Proven track record leading ISO certification audits and workplace-level ESG/sustainability programs.
• Demonstrated success in leading workplace transformation, office build-outs/renovations, and managing multi-million-dollar admin budgets.
• Strong executive presence, high emotional intelligence, proven change-management capability, and robust stakeholder management skills across all levels.
• Excellent command of written and spoken English, Cantonese, and Mandarin.
• Flexibility to oversee and rotate between the Central and Science Park offices.