Head of Administration & Workplace Strategy

TOPPAN Nexus Pte Ltd.; Hong Kong; Hybrid; HKD 900,000 - 1,300,000; Full time

Job summary

TOPPAN Nexus Pte Ltd. is seeking an Administration Manager to steer corporate administration, governance, and facilities across two Hong Kong sites (Central and Science Park).

You will shape admin policies, optimize budgets, and drive compliance and ESG programs while developing a high-performing admin team to support growth. The role requires 8–10 years in corporate administration, including leadership, with strong English, Cantonese, and Mandarin skills, and experience in multi-site

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, Facility Management, or related discipline.
• 8–10 years of progressive corporate administration experience, with 3–4 years in a supervisory capacity.
• Proven track record leading ISO certification audits and ESG/sustainability programs.

Responsibilities

• Serve as the key operational liaison to the C-suite and department heads on workplace requirements and resource planning.
• Lead, coach, and evaluate the administration team; optimize workflow distribution and capabilities.
• Formulate and execute long-term workplace strategies, space management, and facilities plans for multi-site operations.
• Lead end-to-end capital expenditure projects: renovations, relocations, lease renewals, and infrastructure upgrades.
• Establish business continuity plans, health, safety, and workplace security protocols across locations.

Skills

Executive presence

Stakeholder management

Change management

ISO audit leadership

Education

Bachelor’s degree in Business Administration / related field

Job description

TOPPAN Nexus Pte Ltd. is seeking an Administration Manager to steer corporate administration, governance, and facilities across two Hong Kong sites (Central and Science Park).

You will shape admin policies, optimize budgets, and drive compliance and ESG programs while developing a high-performing admin team to support growth. The role requires 8–10 years in corporate administration, including leadership, with strong English, Cantonese, and Mandarin skills, and experience in multi-site