Administration Assistant (Secondment Contract)

Ark Group International (Hong Kong) Limited; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

Ark Group International (Hong Kong) Limited is seeking an Administration Assistant on a secondment contract to provide comprehensive administrative support across employee services, executive support, facilities management, events coordination, and front desk coverage.

You will handle daily requests, coordinate with vendors, manage calendars and travel bookings, and ensure smooth office operations in a fast-paced environment.

Qualifications

• High Diploma or above in Business Administration or related discipline.
• Minimum 1 year of relevant office administration experience preferred.
• Good command of spoken and written English and Chinese; fluent Mandarin with practical conversational Cantonese skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Excellent communication, interpersonal, and problem-solving skills.
• Detail-oriented, highly organized, patient, and responsible.
• Able to thrive in a fast-paced environment and work beyond normal hours when required.

Responsibilities

• Handle daily administrative service requests, payment processing, access control systems, document and records management, and office inventory.
• Oversee routine purchasing including office supplies, corporate gifts, festival perks, and printed materials.
• Provide comprehensive administrative support to senior management, including calendar management, travel bookings, and expense claims processing.
• Maintain daily office operations and workplace environment.
• Coordinate with external vendors and property management.
• Oversee office cleaning staff and tea ladies.
• Support in-house and off-site corporate meetings, marketing activities, and festive events.
• Draft office announcements.
• Provide receptionist coverage during leave or shift rotations and handle ad-hoc assignments as required.

Skills

MS Office

English proficiency

Chinese proficiency

Mandarin

Cantonese

Communication skills

Time management

Detail-oriented

Education

High Diploma or above in Business Administration

Job description

Administration Assistant (Secondment Contract) providing comprehensive administrative support across employee services, executive support, workplace and facilities management, events coordination, and front desk coverage.

Key responsibilities

Handle daily administrative service requests, payment processing, access control systems, document and records management, and office inventory

Oversee routine purchasing including office supplies, corporate gifts, festival perks, and printed materials

Provide comprehensive administrative support to senior management, including calendar management, schedule coordination, travel bookings, and expense claims processing

Maintain daily office operations and workplace environment

Coordinate with external vendors and property management

Oversee office cleaning staff and tea ladies

Support in-house and off-site corporate meetings, HNWI customer marketing activities, and festive events

Draft office announcements

Provide receptionist coverage during leave or shift rotations and handle ad-hoc assignments as required

About you

High Diploma or above in Business Administration or related discipline

Minimum 1 year of relevant office administration experience preferred (promising fresh graduates with relevant internship or campus admin experience will also be considered)

Good command of spoken and written English and Chinese; fluent Mandarin with practical conversational Cantonese skills

Proficient in MS Office (Word, Excel, PowerPoint)

Excellent communication, interpersonal, and problem-solving skills

Detail-oriented, highly organized, patient, and strong sense of responsibility

Able to thrive in a fast-paced environment under pressure

Work effectively with stakeholders across teams

Adapt to Chinese corporate culture

Valid legal working status in Hong Kong; willingness to work beyond normal office hours when required