Office Assistant

Nice Talent Asset Management Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Nice Talent Asset Management Limited is seeking a detail-oriented administrator in Sheung Wan, Hong Kong. The role covers office management, supplies, and front-desk reception, supporting daily operations and events.

You will coordinate documentation, invoices, and couriers while collaborating with the team to ensure a smooth office environment and positive visitor experience.

Qualifications

• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications including Word, Excel and Outlook.
• Attention to detail and accuracy in all administrative tasks.
• Professional and friendly demeanor with a positive attitude.
• Ability to work independently and as part of a team.

Responsibilities

• Office Management & Supplies: Monitor and restock office inventory, manage orders, and maintain a clean & organized workspace.
• General Administrative Support: Prepare office documentation, coordinate team lunch arrangements, handle scanning/photocopying, and manage daily correspondence.
• Financial & External Logistics: Process invoices, manage expenses, handle bank transactions, and coordinate courier dispatches and deliveries.
• Meeting & Event Support: Reserve meeting facilities, coordinate refreshments, and assist in planning office events.
• Reception & Visitor Support: Serve as the front-desk contact, welcoming visitors with a professional and warm demeanor.

Job description

Office Management & Supplies: Monitor and restock office inventory, manage orders, and maintain a clean & organized workspace.

General Administrative Support: Prepare office documentation, coordinate team lunch arrangements, handle scanning/photocopying, and manage daily correspondence.

Financial & External Logistics: Process invoices, manage expenses, handle bank transactions (including cheque deposits), and coordinate courier dispatches and deliveries.

Meeting & Event Support: Reserve meeting facilities, coordinate refreshments, and assist in planning office events.

Reception & Visitor Support: Serve as the front-desk contact, welcoming visitors with a professional and warm demeanor.

Ad-Hoc Projects: Provide flexible support for special administrative tasks and operational projects as required.

What we're looking for

Strong organizational and time management skills with the ability to prioritize multiple tasks

Proficiency in Microsoft Office applications including Word, Excel and Outlook

Attention to detail and accuracy in all administrative tasks

A professional and friendly demeanor with a positive attitude

Ability to work independently and as part of a team

Sheung Wan, Central and Western District, HK