Admin Manager - Facilities Management

Charterhouse Limited; Hong Kong Island; On-site; HKD 480,000 - 600,000; Full time

Job summary

Charterhouse Limited seeks an Admin Manager - Facilities Management to oversee daily facilities operations at the Hong Kong headquarter, manage vendor relationships, and lead procurement activities including indirect spend. The role requires strong negotiation and communication skills, with the ability to balance multiple priorities and ensure projects are delivered on schedule.

The ideal candidate holds a tertiary degree in Business Management, Facilities Management, or related discipline, with

Qualifications

• Demonstrated negotiation capabilities and strong communications.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with procurement processes and indirect spend is a plus.

Responsibilities

• Manage daily facilities management and vendor relationships for HQ.
• Lead procurement activities and indirect spend categories.
• Collaborate with stakeholders to define needs and ensure timely project delivery.
• Serve as system contact, provide training, manage change, ensure compliance.
• Foster continuous improvement and professional growth; maintain key records and documentation.

Skills

Negotiation skills

Communication skills

Multi-tasking

Education

Business/Facilities Management degree

Tools

Coupa

Job description

We are now seeking Admin Manager - Facilities Management.

RESPONSIBILITIES

• Manage daily facilities management and vendor relationships to ensure smooth operation of the headquarter office
• Manage indirect spend categories, leading procurement process and activities
• Work closely with stakeholders to define needs and ensure projects are delivered effectively and on schedule
• Serve as key system contact, providing training, managing change, and ensuring compliance.
• Fostering a culture of continuous improvement and encouraging professional growth
• Maintaining the key record and documentation

REQUIREMENTS

• Tertiary educated in Business Management, Facilities Management, Supply Chain or related disciplines
• Demonstrated success with at least 8 years of administrative experience
• Proficient in negotiation capabilities and tools such as Coupa is a plus
• Forward-thinking, self-motivated and excellent communications skills
• Ability to manage multiple priorities is essential

Please note that only shortlisted candidate will be notified. All information will be treated in strict confidence and solely used for recruitment purposes.