Assistant/ Facility Manager

HR Plus; Hong Kong; On-site; HKD 320,000 - 460,000; Full time

Job summary

HR Plus is recruiting for an Assistant/ Facility Manager to look after FM operations, customer relationships, and related duties for a global financial services client based in Hong Kong.

The role involves site inspections, subcontractor management, contract scheduling, contractor inductions, supplier relations, and ongoing process improvements, including office migrations and finance tasks. English fluency is required and MS Office tools will be used daily.

Qualifications

• 3+ years' relevant experience in facility management and office administration.

Responsibilities

• Conduct daily site inspections to ensure facilities are well-functioning and tidy.
• Assist with the management of subcontractors.
• Schedule and supervise service contracts to ensure completion.
• Coordinate paperwork and inductions for contractors.
• Maintain positive working relationships with suppliers.
• Participate in continuous improvement programs and best practice development.
• Actively participate in office migration and project churn.
• Finance, PO and invoice processing.

Skills

Facility management

Office administration

Vendor management

Team player

Problem solving

Deadline driven

Detail oriented

Scheduling

Tools

MS Excel

Project

PowerPoint

Word

Job description

About the job Assistant/ Facility Manager

About the role: Our client is a global financial services provider and one of the largest investment banks in the world. They are looking for an Assistant/ Facility Manager to look after FM operations, customer relationships, and other duties as assigned.

Responsibilities:

• Conducting daily site inspections to ensure facilities are well-functioning and tidy
• Assisting with the management of subcontractors
• Scheduling and supervising service contracts to ensure completion
• Coordinating paperwork and inductions for contractors
• Maintaining positive working relationships with suppliers
• Participating in continuous improvement programs and best practice development
• Actively participating in office migration and project churn
• Finance, PO and invoice processing

Requirements:

• Fluent in written and spoken English
• Minimum 3 years' relevant experience in facility management and office administration
• The successful candidate must be a team player with a "can-do" attitude and adhere to departmental core values while consistently demonstrating professional behavior. Vendor management experience is preferred.
• Problem solver with ability to work with deadlines
• Organized and detail-oriented with good scheduling and multi-tasking skills
• Intermediate experience with MS Excel, Project, PowerPoint, and Word

Personal data provided by job applicants will be used strictly in accordance with the employer's personal data policies. All information received will be kept in strict confidence and only for employment-related purposes.

"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law."