Admin Manager - Facilities Management

Charterhouse Hong Kong; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

Charterhouse Hong Kong seeks an Admin Manager to oversee facilities operations at the headquarters and manage vendor relationships. You will lead indirect spend and procurement activities while collaborating with stakeholders to define needs and ensure projects are delivered on time and within scope.

The role requires a tertiary education in a related field, at least 8 years of administrative experience, and strong negotiation and communication skills.

Qualifications

• Bachelor’s degree in business, facilities management or related field.
• 8+ years of administrative experience with facilities focus.
• Strong negotiation and vendor management capabilities.

Responsibilities

• Oversee daily facilities management and vendor relationships for HQ.
• Lead indirect spend and procurement processes.
• Collaborate with stakeholders to define needs and ensure timely delivery.
• Serve as system contact, provide training, and manage change and compliance.
• Foster continuous improvement and support professional growth.
• Maintain key records and documentation.

Skills

Vendor management

Negotiation

Stakeholder communication

Multi-tasking

Education

Bachelor's degree in relevant field

Tools

Coupa

Job description

We are now seeking Admin Manager - Facilities Management.

RESPONSIBILITIES

• Manage daily facilities management and vendor relationships to ensure smooth operation of the headquarter office
• Manage indirect spend categories, leading procurement process and activities
• Work closely with stakeholders to define needs and ensure projects are delivered effectively and on schedule
• Serve as key system contact, providing training, managing change, and ensuring compliance.
• Fostering a culture of continuous improvement and encouraging professional growth
• Maintaining the key record and documentation

REQUIREMENTS

• Tertiary educated in Business Management, Facilities Management, Supply Chain or related disciplines
• Demonstrated success with at least 8 years of administrative experience
• Proficient in negotiation capabilities and tools such as Coupa is a plus
• Forward-thinking, self-motivated and excellent communications skills
• Ability to manage multiple priorities is essential