Admin

ALECA TRADING PTE. LTD.; Hong Kong; On-site; HKD 27,000 - 31,000; Full time

Benefits offered by this job

Medical Benefits

Lunch allowance

Mobile phone allowance

Job summary

ALECA TRADING PTE. LTD. in Hong Kong is seeking a self-motivated office admin to join our trading team. The role focuses on supporting daily office tasks, invoicing customers, and customer communications via phone, email and WhatsApp.

You will work with QuickBooks for invoicing, assist the sales manager with quotations and product documents, handle calls, parcels, stock monitoring, and sample packing. Basic MS Office skills required.

Qualifications

• Basic computer skills with MS Office (Excel/Word).
• Familiarity with QuickBooks preferred, training provided.

Responsibilities

• Assist with office administrative tasks.
• Invoicing to customers using QuickBooks (no experience required).
• Communicating and liaising with clients on order taking via phone, email and WhatsApp
• Assisting sales manager with customer queries, sending of quotations and product documents
• Answering office calls and receiving of parcels and goods
• Monitoring product stock and packing samples for customers

Skills

Attention to detail

Independent worker

Integrity

Positive attitude

Tools

Microsoft Office

Excel

Word

QuickBooks

Job description

Our Trading company is selling food ingredients to bakeries, restaurants and hotels. Our three warehouses with integrated offices are located at Senoko / Woodlands area with 5 day work week (Mon to Fri) from 8am - 5pm. Basic salary 2400-2800 / month based on experience + CPF + 13 month annual salary + Medical Benefits + Lunch and Mobile phone allowance. We are looking for a self-motivated office admin to complete our team. You should be well versed in using computer software like Microsoft Office (Excel, Word) and willing to learn and improve on the job. Must demonstrate attention to detail and be attentive to the job on hand. Able to work independently with a strong sense of integrity, and responsibility with a positive attitude.

Job scope:

• Assist with office administrative task
• Invoicing to customers using Quickbooks (no need to have experience)
• Communicating and liaising with clients on order taking via phone, email and whatsapp
• Assisting sales manager with customer queries, sending of quotations and product documents
• Answering office calls and receiving of parcels and goods
• Monitoring product stock
• Packing of samples for customers