Sales Admin Executive (Office Furniture)

JEB Furniture Solutions Limited; Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

JEB Furniture Solutions Limited in Hong Kong is seeking a detail‑oriented Sales Administration Executive to support the Sales team with quotations, orders, and documentation. You will coordinate with suppliers and internal colleagues to ensure accurate drawings, timely order execution, and smooth pre‑ and post‑sales processes while maintaining bilingual communication in English and Chinese.

Immediate availability preferred; diploma or above and at least two years in sales admin or customer

Qualifications

• Diploma holder or above.
• Minimum 2 years of working experience in sales admin, customer service and handling enquiries are preferred.
• Strong interpersonal and communication skills.
• Good command of both written and spoken English and Chinese.

Responsibilities

• Collaborate with Sales and prepare relevant supporting documents, such as sales quotations, sales orders, PowerPoint proposals, tenders and other materials.
• Process sales orders and purchase orders; coordinate drawing confirmations with suppliers for accuracy and timely execution.
• Prepare and organize all necessary sales documentation for both pre-sales and after-sales services.
• Follow up with Sales teams on technical enquiries and communicate with suppliers (tax, certificates, custom-made products, pricing).
• Coordinate with internal parties and suppliers for follow-up actions; e.g., hand over projects to Finance and Project teams.

Skills

Interpersonal skills

Communication skills

Bilingual English/Chinese

Education

Diploma or above

Tools

MS Office

Job description

Collaborate with Sales and prepare relevant supporting documents, such as sales quotations, sales order, power-point proposals, tender and any other supporting materials etc.

Process sales orders, purchase order and coordinate drawing confirmations with suppliers to ensure accuracy and timely execution.

Prepare and organize all necessary sales documentation for both pre-sales and after-sales services.

To follow up with Sales teams about some technical enquiries and communicate with the supplier, e.g. Tax, certificate, custom made product, price for special items etc.

Coordinate closely with internal parties and suppliers for follow up action. For example:

• Prepare documents to Finance Team to create a job number (profit sheet and award form)
• Hand over the project to Project Team for logistics planning.

Assist in ad hoc administrative and commercial tasks as assigned by Department Head.

Requirements

Diploma holder or above

Minimum 2 years of working experience, relevant experience in sales admin, customer service and handling enquiries are preferred.

Strong common sense, interpersonal and communication skills.

Good command of both written and spoken English and Chinese.

Knowledge of MS Windows applications, including Word, Excel, PowerPoint and Chinese Word Processing etc.

Immediate availability is highly preferred.

JEB Group is committed to being an Equal Opportunity Employer. We embrace diversity and inclusion in the workplace and welcome applications from all qualified candidates.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• How many years' experience do you have in a Sales Role?
• How many years of sales management experience do you have?
• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Sales Administration Executive?
• Do you have experience in administration?
• Which of the following Microsoft Office products are you experienced with?

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