Workshop Coordinator

Hadley James Limited; Stevenage; On-site; GBP 25,000 - 35,000; Full time

Job summary

A family-run repair business in Stevenage is seeking a Workshop Coordinator to be the vital link between customers, suppliers, and the workshop. Responsibilities include liaising with suppliers for parts, managing vehicle bookings, and ensuring Health and Safety compliance. The ideal candidate will have strong organisational skills, previous experience in a fast-paced environment, and excellent communication abilities. This role promises a dynamic work atmosphere dedicated to continuous improvement and safety.

Qualifications

• Experience in a fast paced environment, ideally in a transport or mechanical workshop.
• Strong organisational skills and attention to detail.
• Good IT skills with experience in Quickbooks advantageous.

Responsibilities

• Liaise with suppliers for parts pricing and ordering.
• Track and process parts returns and warranty claims.
• Manage equipment documentation and compliance.

Skills

Strong organisational skills

Confident communicator

Good IT skills

Experience in a fast paced environment

Attention to detail

Time management

Health & Safety compliance

Tools

Quickbooks

Job description

Workshop Coordinator

Location: Stevenage

Hours: 7.00am - 4.00pm

Hadley James Ltd is a fast paced family run business based in Stevenage specialising in repairing commercial vehicles and plant machinery.

Main Purpose of the Job

As a Workshop Coordinator, you are the vital link between our customers, suppliers and workshop, ensuring our vehicles visit with us runs as effortlessly as we promise. You will be highly organised, proactive and ensure the smooth running of the workshop.

Duties and Responsibilities

Your role includes but is not limited to:

• Liaise with suppliers for parts pricing, availability and ordering
• Track and process parts returns, warranty claims, and core returns
• Booking-in vehicles for service
• Booking customer MOT slots
• Manage equipment documentation, including checking and arranging certifications
• Lifting equipment
• Roller shutters
• Compressors
• Maintain Health and Safety procedures ensuring company compliance.
• Assist with risk assessments
• Investigate, report, and record accidents, incidents, and near misses
• Carry out site safety audits and provide actionable feedback
• Fire warden duties, including running fire drills and routine checks of equipment

Desired Criteria

• Experience of working in a fast paced environment
• Previous experience, ideally in a transport or mechanical workshop environment
• Confident communicator—comfortable interacting with mechanics, customers and suppliers
• Strong organisational skills and excellent attention to detail
• Good IT skills; experience with Quickbooks is an advantage
• A positive, flexible, team-focused approach
• Good time management
• Experience of Health & Safety compliance