Workplace Facilities Coordinator

Pareto Facilities Management; London; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading facilities management company in London seeks a vibrant Workplace Facilities Coordinator. This full-time role requires overseeing office setups and ensuring excellent customer experiences. Ideal candidates will possess strong communication skills, a client-focused attitude, and the ability to work both independently and as part of a team.

Qualifications

• Excellent communication and feedback skills.
• Experience in fast-paced environments.
• Proven customer service experience.

Responsibilities

• Oversee office setup and agile working areas.
• Lead Meeting Room Management and AV support.
• Conduct regular audits and report issues.
• Handle guest and employee requests.

Skills

Communication

Customer Service

Teamwork

Client-focused attitude

Tools

Google applications

Job description

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Client:

Pareto Facilities Management

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

531363fc257b

Job Views:

28

Posted:

17.06.2025

Expiry Date:

01.08.2025

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Job Description:

Job Title : Workplace Facilities Coordinator

Location : London

Contract Type : Full time Shift Pattern: 8:00am-5:00pm

Overview:

This is a full-time role based in London for a high-profile client. We are looking for a vibrant, enthusiastic candidate. Ideal team members are outgoing, customer-focused, helpful, and proactive in resolving issues. Join a multi-skilled team to deliver excellent customer experiences while ensuring all services meet contract and office requirements.

Key responsibilities :

· Oversee office setup and agile working areas, including furniture moving and assembly.

· Lead Meeting Room Management, AV support, and supply management.

· Build and maintain effective relationships with internal and external suppliers, resolving service issues and representing Pareto and the Workplace team.

· Conduct regular audits and report issues.

· Follow security and emergency procedures, respond calmly to emergencies, and notify appropriate personnel.

· Support the Regional Workplace Manager and act as deputy when needed.

· Be flexible to cover out-of-hours events (TOIL).

· Serve as a First Aider and Fire Warden.

· Log accidents, incidents, and near misses via Pareto portal.

· Fill gaps and step into any facilities roles as needed.

· Handle guest and employee requests.

· Perform other duties as required by the client.

Experience and knowledge:

· Excellent communication, coaching, and feedback skills.

· Experience in fast-paced environments.

· Proven customer service experience.

· Proficiency in Google applications (Docs, Sheets, Slides, G-Calendar, Drive).

Key Skills:

· Client-focused attitude.

· Ability to work independently or as part of a team.

· Confident, courteous, both in person and on the phone.