Facilities Coordinator

Kennedys; Greater London; On-site; GBP 30,000 - 36,000; Full time

Job summary

Kennedys is seeking a Facilities Coordinator to ensure the highest standard of office support services in their Greater London location. The coordinator will handle internal queries, maintain a positive working environment, and develop relationships with contractors while ensuring compliance with health and safety regulations. This entry-level role requires strong communication and administrative skills and offers the opportunity to be part of a dynamic facilities team.

Qualifications

• Facilities management experience in professional services would be advantageous.
• Ability to manage flexible stakeholder expectations.

Responsibilities

• Key point of contact for office and internal queries.
• Ensure offices provide a great working environment.
• Develop good working relationships with contractors.

Skills

Excellent communication skills

Excellent administration skills

Efficient document management

Flexibility in approach

Job description

Kennedys Greater London, England, United Kingdom

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Kennedys is looking for a Facilities Coordinator to join the Facilities team. The successful Facilities Coordinator will be responsible for the provision of support services to an exceptional standard to the office, and be the point of contact for any onsite services such as print, mail, security whilst coordinating all client events. They will ensure the office is at the required standards to work from and ensure it is aligned to the Kennedys brand.

Team


Kennedys Facilities team ensure that the Firm's offices are maintained and consistently delivered to a high standard. They drive the continuous improvement of all aspects of Kennedys facilities management and property portfolio globally.

The Facilities team provide strategic support on projects, with suppliers and budget management as well as Front of House services, and ensure the Firm operates the Health & Safety policy and acts in accordance with Health and Safety regulation and ISO and BSI standards.

The Facilities team have presence in all Kennedys offices.

Key Responsibilities

• Be the key point of contact for the office, and internal queries. Reporting any major issues or concerns to the Senior Facilities team
• Be the active presence for the onsite teams and stakeholders proactively handling any concerns ensuring that rectification actions are quickly established and executed
• Ensuring all offices provide a great working environment to Kennedys staff and presentable environment to our clients
• Developing good working relationships with contractors when onsite, and ensure service it aligned to expectations
• Booking maintenance tasks and issuing permits.
  
  
  

Required Experience

• Facilities management experience, in particular within professional services would be advantageous
• Efficient and diligent document management
• Excellent administration skills
• Excellent communication skills and attitude to provide a first class service to clients
• Ability to be flexible on approach towards others, identifying what stakeholders require from you
• Willingness to travel between all UK offices to ensure the single team ethos is maintained across the team.
  
  
  

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Strategy/Planning and Administrative

• Industries

  Law Practice, Legal Services, and Alternative Dispute Resolution

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