Facilities Coordinator - London Strand (CL1)

ZipRecruiter; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in commercial real estate is expanding its London operations and seeks a proactive Facilities Coordinator. This role involves ensuring the efficient delivery of facilities management services, liaising with vendors, and maintaining health and safety compliance. Ideal candidates will possess strong organizational skills, be customer-focused, and have knowledge of UK health and safety regulations.

Qualifications

• Knowledge of UK health & safety and compliance regulations.
• Excellent organisational and multitasking skills.
• Strong communication and interpersonal abilities.

Responsibilities

• Coordinate and oversee maintenance, repairs, cleaning, and building services.
• Conduct site inspections to ensure safety and compliance.
• Assist with budgeting and financial reporting related to facilities.

Skills

Organisational Skills

Communication

Interpersonal Skills

Education

IOSH or NEBOSH certification

Tools

Microsoft Office Suite

Job description

Job Description

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Headquartered in New York, Newmark has a strong global presence, offering services in leasing advisory, capital markets, property management, valuation, and workplace strategy.

With a growing footprint in EMEA, Newmark is expanding its London operations and is seeking a proactive, detail-oriented Facilities Coordinator to support day-to-day operations and help deliver best-in-class service to clients and tenants.

The Facilities Coordinator will be responsible for supporting the effective delivery of facilities management services across assigned properties in London. This role requires a highly organised individual with excellent communication skills, capable of liaising with vendors, internal stakeholders, and property occupiers to ensure a safe, efficient, and welcoming work environment.

• Serve as the first point of contact for facility-related queries from tenants, vendors, and internal teams.
• Coordinate with service providers to schedule and oversee maintenance, repairs, cleaning, security, and other building services.
• Conduct regular site inspections and audits to ensure safety, compliance, and upkeep of facilities.
• Assist with budgeting, invoice processing, and financial reporting related to facilities services.
• Maintain and update records of maintenance schedules, contracts, permits, and compliance documents.
• Support the implementation of sustainability initiatives and workplace optimisation projects.
• Assist with space planning and office moves or changes as needed.
• Ensure health & safety standards are maintained and assist with incident reporting and risk assessments.
• Liaise with property managers and landlords regarding building infrastructure, policies, and procedures.

Experience:

Knowledge of UK health & safety and compliance regulations.

Excellent organisational and multitasking skills.

Strong communication and interpersonal abilities.

Proficient in Microsoft Office Suite; experience with CAFM or work order systems is a plus.

IOSH or NEBOSH certification (desirable).

Team player with a customer-focused attitude and a proactive mindset.

Newmark is an Equal Opportunity Employer. We celebrate and are committed to creating an inclusive environment for all employees.