Workplace Experience Coordinator | Hybrid Role

Ampa - Legal & Professional Services; Stratford-upon-Avon; On-site; GBP 18,000 - 23,000; Full time

Job summary

Ampa Group is seeking a Workplace Assistant in Stratford upon Avon to help create a welcoming, professional office environment for clients and colleagues. You will host visitors, support meetings, and ensure spaces are well-organised and equipped for daily business operations.

You’ll liaise with IT and facilities teams, handle errands, and assist with events and onboarding. This role suits a proactive team player who thrives in a people-focused, flexible workplace.

Qualifications

• Experience in a similar workplace or client-facing role (ideally in professional services)
• Confident using Microsoft Office and digital workplace tools
• Strong organisation skills and a proactive, solutions-focused mindset
• Ability to manage multiple tasks efficiently and professionally
• Excellent communication skills and relationship-building ability

Responsibilities

• Warmly welcome clients and colleagues, creating an exceptional first impression
• Follow visitor management processes and liaise with building reception as required
• Set up meeting rooms with layouts, technology, and refreshments
• Ensure client and collaborative spaces are tidy, fully stocked, and presentable
• Support office logistics, equipment setups, minor moves, and stock management
• Maintain high standards of housekeeping, recycling, and environmental practices
• Report maintenance, H&S, or facilities issues promptly
• Manage meeting room and car park bookings
• Handle mail, couriers, printing, scanning, and document finishing
• Assist with events, inductions, and new starter onboarding
• Liaise with IT and other teams to ensure smooth-running meetings
• Travel to other offices to provide support as required

Skills

Customer service

Communication

Team player

Proactive mindset

Tools

MS Office

Digital workspace tools

Job description

Ampa Group is seeking a Workplace Assistant in Stratford upon Avon to help create a welcoming, professional office environment for clients and colleagues. You will host visitors, support meetings, and ensure spaces are well-organised and equipped for daily business operations.

You’ll liaise with IT and facilities teams, handle errands, and assist with events and onboarding. This role suits a proactive team player who thrives in a people-focused, flexible workplace.