Ward Clerk

Walton Centre NHS Foundation Trust; Sefton; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading NHS trust in neurology is seeking a ward clerk to provide comprehensive clerical support in a busy neurosurgical oncology ward. The ideal candidate will manage admissions, discharges, and maintain patient documentation while liaising with ward staff and other healthcare professionals. The trust is dedicated to providing high standards of care and offers a supportive environment.

Benefits

Investors in People accreditation

Supportive work environment

High clinical standards

Qualifications

• Experience in clerical support or administrative roles.
• Ability to liaise effectively with medical staff and patients.
• Strong organizational skills to manage multiple tasks.

Responsibilities

• Provide clerical support to the neurosurgical oncology ward.
• Manage admissions, discharges, and transfers on the PAS system.
• Prepare case notes and assist with patient enquiries.

Skills

Clerical support

Communication

Data entry

Organizational skills

Confidentiality

Tools

PAS system

Job description

To provide comprehensive clerical support to a busy neurosurgical oncology ward in performing the role of ward clerk. Work closely with ward staff, nurse in charge, allied healthcare professionals, medical colleagues, clinical coding, and neurosurgical matron, To greet and guide patients and visitors inclusive of relatives and visitors to the ward area.

Within ward clerk duties you would be expected to prepare, and locate case notes for ward admissions and be responsible for filing inpatient notes and correspondence. To liaise with community teams to arrange clinic appointments, and assist in sending appropriate referrals. You will be required to utilise the PAS system to input data of all admissions, transfers and discharges. Respond to calls via telephone, to assist with preparation of admin for emergency admissions.

1. Retrieval and preparation of case notes for ward admissions
2. Organisation and prioritisation
3. Process all admissions, discharges, and transfers on the PAS (Bed Management) system in real time.
4. Access a variety of electronic systems to trace patient demographic details, investigations and NHS numbers
5. Liaise with other clerks across the Trust on a daily basis to ensure all administrative processes are in place and up-to-date to deal with daily demand.
6. On discharge, file all investigations and inpatient documentation in the case notes in accordance with trust policy. Deliver case notes to Clinical Coding.
7. Liaise with coding in relation to inpatient documentation.
8. Ensure any documentation, not belonging to WCFT is returned as necessary.
9. Provide comprehensive clerical support to the ward, ensuring all case notes are available. To include preparation of trolley for ward round.
10. Book porters jobs with the ISS help desk to include collection and movement of patients and specimens along with oxygen required for the wards.
11. Ordering equipment and maintain stationary stock for the ward.
12. General admin duties. Sort and distribute incoming mail.
13. Collate and organise all inpatient documentation.
14. Process enquiries for information/case notes using the PAS system, ensuring confidentiality, Caldicott and data protection guidelines are followed. Assist patients with the completion of health insurance forms and any other queries.

The Walton Centre NHS Foundation Trust is the only NHS trust to hold dual accreditation for the Investors in People. We invest in people and we invest in wellbeing standards and have been awarded Gold status for both. The Walton Centre is a leader in the treatment and care of neurology and neurosurgery, placing the patient and their family at the heart of everything we do. As the only specialist hospital trust in the UK dedicated to providing comprehensive neurology, neurosurgery, spinal and pain management services we are proud to be rated as an Outstanding Trust by the Care Quality Commission (CQC), and champion change throughout the field of neuroscience. Originally formed in 1992, the Trust received Foundation Trust status in 2009.

With around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and 18,000 inpatients each year. We have leading specialists and incredibly dedicated staff delivering excellent clinical outcomes for brain, spinal and neurological care nationally and internationally. Teams across our site in Fazakerley, Liverpool, offer a world-class service in diagnosing and treating injuries and illnesses affecting the brain, spine and peripheral nerves and muscles, and in supporting people suffering from a wide range of long-term neurological conditions.