Volunteer Programs Administrator

St Columba's Hospice Care; City of Edinburgh; On-site; GBP 30,000 - 31,000; Full time

Benefits offered by this job

27 days annual leave on joining

8 public holidays pro rata

Pension scheme with Hospice employer"

Staff training and development

Job summary

St Columba's Hospice Care is seeking a proactive Administrative Assistant to support its Volunteer Services team in Edinburgh. You will handle daily admin tasks, support volunteer recruitment, and help plan events while maintaining the Better Impact database.

You will also manage rota administration using Rotageek, liaise with Team Leads, and assist with onboarding, ensuring a welcoming experience for volunteers and staff alike.

Qualifications

• Experience using volunteer databases (Better Impact) and rota systems (Rotageek).
• Strong MS Office and organisational abilities are essential.
• Excellent communication and people-facing skills with a friendly approach.

Responsibilities

• Provide administrative support to ensure smooth operation of Volunteer Services.
• Assist with daily admin tasks and volunteer recruitment processes.
• Plan and coordinate volunteer and staff events.
• Maintain the volunteer database and ensure data accuracy.
• Provide rota administration and user support for Rotageek scheduler.
• Liaise with Team Leads and assist with onboarding tasks.

Skills

Database management

Organisational skills

People skills

MS Office

Tools

Better Impact

Rotageek

Job description

St Columba's Hospice Care is seeking a proactive Administrative Assistant to support its Volunteer Services team in Edinburgh. You will handle daily admin tasks, support volunteer recruitment, and help plan events while maintaining the Better Impact database.

You will also manage rota administration using Rotageek, liaise with Team Leads, and assist with onboarding, ensuring a welcoming experience for volunteers and staff alike.