Administration Manager

Marie Curie UK; City of Edinburgh; On-site; GBP 30,353 - 33,016; Full time

Benefits offered by this job

27 days annual leave plus 10 public holidays

Industry-leading training programmes

Defined contribution schemes for pension

Loan schemes for bikes and computers

Life assurance for all employees

Job summary

A healthcare charity in Scotland is seeking a dynamic Administration Manager to oversee administrative services across Edinburgh and Glasgow. The ideal candidate will lead a team, ensuring effective support for Scotland-based teams and patients. Responsibilities include delivering high-level administrative support, managing finance operations, and fostering collaboration. The role requires excellent communication and leadership skills, along with proficiency in Microsoft Office. This is a full-time permanent role with competitive benefits and a salary scale of £30,353 to £33,016.

Qualifications

• Proven experience in managing an administration team.
• Sound knowledge of administrative procedures and best practices.
• Excellent communication and organizational skills.

Responsibilities

• Deliver high-level administrative support across teams.
• Lead and manage the administration team.
• Produce and analyze data reports for decision-making.
• Liaise with internal teams and external contacts.

Skills

Leadership capabilities

Communication skills

Organizational skills

Analytical thinking

Proficient in Microsoft Office

Problem-solving skills

Job description

Talent Acquisition Advisor for Scotland @ Marie Curie UK | EDI Warrior

We’re looking for a dynamic and organised Administration Manager for Scotland to manage our administrative services and team across both our Edinburgh and Glasgow sites. In this pivotal role, you’ll ensure the smooth and effective delivery of support to our Scotland-based teams, patients, and carers. You’ll oversee rota management—including health and reception cover—while driving service quality, process improvement, and volunteer engagement. With a strong focus on communication and collaboration, you’ll lead regular team meetings, manage appraisals and 1:1s, and play a key role in incident management and investigations. As the operational meeting lead for Scotland, you’ll be a visible and trusted presence across both sites, helping to shape a responsive, high‑performing administrative function that supports compassionate end‑of‑life care.

What you will be doing:

• Deliver high‑level administrative support across our Glasgow and Edinburgh teams, including complex minute‑taking, report creation, and proofreading.
• Lead and manage the administration team, overseeing recruitment, appraisals, training, and day‑to‑day operations.
• Produce and analyse data reports from clinical, operational, and quality systems to support decision‑making.
• Ensure accurate use of clinical systems and uphold local policies and procedures across both sites.
• Manage sensitive information and support investigations, disciplinary processes, and audit activities.
• Liaise with internal teams, volunteers, and external contacts, fostering strong communication and collaboration.
• Oversee local finance operations, including petty cash, reconciliation, and delegated budget responsibilities.

What we’re looking for:

• Proven experience in managing or supervising an administration team.
• Sound knowledge and understanding of administrative procedures and best practice.
• Excellent communication and organisational skills, with a proactive approach to problem‑solving and analytical thinking.
• Strong leadership capabilities, with the ability to lead, coach, and mentor staff effectively.
• Proficient in Microsoft Office applications and confident using wider systems to support service delivery.
• Ability to work collaboratively across teams and adapt to changing priorities with professionalism and resilience.

Please see the full job description here:

Salary: Marie Curie Clinical Pay Scale Band 4 (aligned with AFC) £30,353 to £33,016

Contract: Permanent, full‑time 37.5 hours per week

Based at: Onsite Glasgow Hospice or Edinburgh Hospice with some travel required between sites (travel expenses provided)

Benefits You’ll Love

• Annual leave allowance 27 days plus 10 public holidays (pro rata)
• Competitive Policy for parental/sick Leave
• Industry leading training programmes
• Season ticket loan for travelling to and from work
• Defined contribution schemes for Pension
• Loan schemes for bikes; computers and satellite navigation systems
• Introduce a friend scheme
• Help with eyecare cost
• Entitled to Marie Curie Blue Light Card
• Entitled to Benefit‑Hub Discount Scheme
• Life assurance – for all employees

Application Process

• Close date for applications: 11th January 2026
• Interview Dates: W/C 19th January 2026
• As part of your online application, you will be asked for a CV. Please review both the advert and job description and outline your most relevant skills, experience and knowledge for the role.

Please note that we reserve the right to close this advert early and to bring forward interview dates should we receive a high volume of applications.

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