Hospice Administration & Meetings Coordinator

Marie Curie; City of Edinburgh; On-site; GBP 27,000 - 29,000; Part time

Benefits offered by this job

Annual leave 27 days pro rata

Public holidays pro rata

Continuous Professional development

Group Personal Pension Scheme

Season ticket loan

Job summary

Marie Curie Hospice Edinburgh and Glasgow is seeking an organised Administrators to join the Scotland Administration team. You will provide clerical support, book meetings, take minutes, manage correspondence, and maintain confidential records to support day-to-day operations.

Working hours are up to 24 hours per week, on site, with a pro rata salary on the Marie Curie Clinical Pay Scale Band 2 (£26,696–£28,988).

Qualifications

• Experience in an administrative or customer-facing role.
• Proven minute-taking and meeting-support skills.
• Proficient with Microsoft Office and related systems.
• Excellent communication and teamwork.
• Flexible and detail-oriented.

Responsibilities

• Organise meetings, prepare agendas, take accurate minutes, and maintain action logs.
• Carry out general administrative tasks including photocopying, scanning, filing and document collation.
• Draft correspondence for internal and external contacts.
• Handle day-to-day service operations and data entry.
• Answer calls and manage external enquiries.
• Use Microsoft Office and MS Teams to support workflow.
• Arrange travel and accommodation as required.
• Log referrals, discharges, and maintain clinic lists.

Skills

Admin experience

Minute-taking

MS Office

MS Teams

Communication skills

Organisational skills

Tools

Microsoft Office

MS Teams

Job description

Marie Curie Hospice Edinburgh and Glasgow is seeking an organised Administrators to join the Scotland Administration team. You will provide clerical support, book meetings, take minutes, manage correspondence, and maintain confidential records to support day-to-day operations.

Working hours are up to 24 hours per week, on site, with a pro rata salary on the Marie Curie Clinical Pay Scale Band 2 (£26,696–£28,988).