Venue Management Coordinator

Trivandi Ltd; Glasgow; On-site; GBP 30,000 - 40,000; Part time

Job summary

A leading sports event management company is seeking a Venue Management Coordinator to support the planning and delivery of operations for the Glasgow 2026 Commonwealth Games. This role involves coordinating with multiple stakeholders, ensuring compliance with safety standards, and drafting key documentation. The ideal candidate will have experience in stakeholder management and project management, with strong communication and organizational skills. This position offers a fixed-term contract with a 40-hour work week, based in Glasgow.

Qualifications

• Demonstrated experience of stakeholder management skills in the public or private sector.
• Strong project management abilities.
• Experience in organizing or delivering events of any scale.

Responsibilities

• Support venue operational planning sessions.
• Contribute to the Venue Operating Plan and documentation.
• Coordinate stakeholder inputs and manage venue timeline.
• Ensure compliance with health, safety, and security standards.

Skills

Stakeholder management

Project management experience

Sustainable event management practices

Strong communication skills

Problem-solving skills

Job description

Venue Management Coordinator

Department: Venue Management

Employment Type: Fixed Term Contract

Location: Glasgow

Description

Reporting directly to the Venue Manager for Trivandi’s delivery, the Venue Management Coordinator will support the integrated planning of Games-time operations through the OC-provided planning processes for one of the Glasgow 2026 Commonwealth Games competition venue. This role will be required to support the coordination, planning and delivery of Overlay, Organising Company operations, and external stakeholder delivery into one team, including production of regular reporting to meet Organising Committee governance requirements.

We are seeking a bright, enthusiastic individual. This is an exciting opportunity for someone eager to learn and develop their skills in event operations within a dynamic, fast-paced environment. You will play a key part in supporting the integrated planning and delivery of venue operations, working closely with a range of stakeholders to help deliver a range of services across the venue. Strong stakeholder management, coordination, and organisational skills are essential to the delivery of this role.

Working Arrangements

The role will commence in the Organising Company’s Glasgow city centre office, with visits required to competition venues to fully deliver the responsibilities of the role. The location for the role will transition to being based at a competition venue as we approach the Games.

The role will be contracted for 40 hours per week, with requirements to be in the office aligned to the Organising Company’s planned working pattern. All travel to your place of work will be at your own cost. During the Games Operational period, shift patterns are likely to be required which could include weekends.

Key Responsibilities

• Support the structured preparation, delivery and drafting of outputs for the Venue Operational Planning sessions. You will ensure that all Organising Company (OC) Functional Areas (FAs), venue owners, International Federations, Commonwealth Sport, and Games partners are able to participate fully in these sessions.
• Support the preparation of the Venue Operating Plan, policies and procedures, coordinating accurate and timely contributions from OC FAs, venue owners, and external agencies.
• Coordinate inputs from across multiple stakeholder groups for the integrated venue timeline, mapping the key deliverables for site and infrastructure development.
• Support the production of key documentation aligned to license conditions including event-specific licenses and variations for the designated competition venue.
• Own the information management responsibilities for the Venue Management Team, ensuring documentation is stored according to agreed policies and is accessible to all required stakeholders.
• Facilitate site visits in conjunction with the Venue Owners, OC, and CGAs.
• Provide inputs into the project management system, identifying and documenting operational planning and delivery challenges and issues as they arise, ensuring actions are identified and followed up on to ensure timely issue resolution.
• Support the delivery of all venue operations to the highest standards and in accordance with the OC and Commonwealth Sport requirements.
• Deliver daily venue operations, ensuring compliance with all health, safety, and security standards, including adherence to relevant legislation and Games policies.
• Schedule and support the preparation and delivery of test events and readiness exercises, including technical and sport rehearsals, to ensure the venue is prepared for Games operations.
• Draft regular reporting on venue readiness, risks, and operational status for review by the Venue Manager prior to submission as required.

Skills, Knowledge and Expertise

Experience

• Demonstrated experience of stakeholder management skills in the public or private sector
• Project management experience certificates e.g. PRINCE2, APMP would be beneficial
• Previous experience in organising or delivering events of any scale
• Knowledge and experience of sustainable event management practices

Competencies

• Strong communication, collaboration and organisation skills
• Problem‑solving and adaptability as this role require quick thinking to address unexpected challenges

Behaviours

• Exceptional attention to detail and high level of accuracy
• Excellent relationship builder with ability to make strong contributions to diverse teams and interact with a wide variety of internal and external clients and audiences
• Embedding sustainability and diversity within the planning and delivery of all venue operations

Register your interest for future opportunities

In addition to this role, we'll have a number of new roles coming up. Register your interest for future Glasgow 2026 Commonwealth Games Trivandi opportunities here.