Unit Administrator / Receptionist

Manpower; Eastleigh; On-site; GBP 22,000 - 25,000; Full time

Job summary

A well-established engineering and automation firm based in Waterlooville is seeking a highly organised Business Unit Administrator for a fixed-term contract covering maternity leave. The role supports multiple business units and offers varied administrative tasks to ensure seamless operations. The ideal candidate should have at least 12 months of relevant experience, be proficient with Microsoft Office, and possess strong organisational skills. Join a supportive team environment where no two days are the same and gain valuable experience.

Qualifications

• Minimum 12 months recent experience in a similar administrative support role.
• Competent user of Microsoft Office and general IT systems.
• Excellent organisational and time management skills.
• Confident communicator with strong interpersonal abilities.
• High attention to detail and commitment to maintaining quality standards.
• Positive, professional, and proactive approach.
• Ability to work both independently and as part of a team.

Responsibilities

• Coordinate travel and accommodation arrangements for staff.
• Organise and support internal and external events, including interviews and training sessions.
• Assist with the onboarding process for new employees.
• Manage procurement activities, including purchase orders and invoice verification.
• Maintain office supplies and ensure smooth operation of office equipment.
• Undertake reception duties, handling all incoming correspondence and enquiries.
• Keep training records up to date and liaise with external training providers.
• Support the maintenance of internal systems and company databases.
• Coordinate with service providers such as cleaners and maintenance contractors.
• Produce reports and documentation as required by management.

Job description

Business Unit Administrator (Maternity Cover)

Location: Waterlooville, Hampshire (PO7)

Contract Type: Fixed Term - 17 months (Full-Time, 37.5 hours per week)

Salary: £22,000 - £25,000 (dependent on)

Start Date: 2026

Working Hours: Monday-Thursday 8:30am-5:00pm | Friday 8:30am-4:00pm

About the Role

A well-established engineering and automation business based in Waterlooville is seeking a highly organised and professional Business Unit Administrator to join their team on a fixed-term contract to cover maternity leave. This is a key position supporting three business units, helping to ensure the smooth and efficient running of operations across the company. The role provides varied administrative support and the opportunity to work closely with a dedicated and collaborative team.

Key Responsibilities

• Coordinate travel and accommodation arrangements for staff.
• Organise and support internal and external events, including interviews and training sessions.
• Assist with the on-boarding process for new employees.
• Manage procurement activities, including purchase orders and invoice verification.
• Maintain office supplies and ensure smooth operation of office equipment.
• Undertake reception duties, handling all incoming correspondence and enquiries.
• Keep training records up to date and liaise with external training providers.
• Support the maintenance of internal systems and company databases.
• Coordinate with service providers such as cleaners and maintenance contractors.
• Produce reports and documentation as required by management.

About You

We're looking for someone who thrives in a busy and varied administrative role and takes pride in delivering high-quality work. You'll be proactive, professional, and adaptable with excellent attention to detail.

Requirements

• Minimum 12 months recent experience in a similar administrative support role.
• Competent user of Microsoft Office and general IT systems.
• Excellent organisational and time management skills.
• Confident communicator with strong interpersonal abilities.
• High attention to detail and commitment to maintaining quality standards.
• Positive, professional, and proactive approach.
• Ability to work both independently and as part of a team.

Why Apply

This position offers the chance to join a friendly and supportive business environment where no two days are the same. You'll play a vital role in ensuring seamless operations and will gain valuable experience within a respected organisation during this maternity cover period.

Interested

If you're ready for your next challenge and enjoy working in a dynamic, team-oriented environment, we'd love to hear from you. Apply today to be considered for this opportunity.