UK Admin Logistics Assistant

Vivienne Westwood; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading British fashion brand in London is seeking a full-time UK Admin Logistics Assistant. You will manage inbound and outbound shipments, maintain stock records using SAP, and support logistics for various events. The ideal candidate will have excellent organizational skills, attention to detail, and proficiency in SAP and Excel. This role offers benefits such as staff discounts, health support, and opportunities for skill development.

Benefits

Staff discounts

Health & Wellbeing support

Cycle to Work scheme

Generous annual leave

Pension Scheme

Training and hands-on experience

Qualifications

• Proficiency in SAP or similar systems.
• Strong organizational skills to handle multiple tasks.
• Excellent attention to detail in data entry.

Responsibilities

• Manage all inbound deliveries to ensure timely notifications.
• Coordinate outbound shipments with accurate documentation.
• Maintain records of stock movements in the SAP system.
• Handle sensitive shipments with discretion.
• Resolve issues with carriers proactively.

Skills

Proficiency in SAP or similar warehouse management systems

Strong skills in Microsoft Office, especially Excel

Understanding of customs and import/export procedures

Excellent organizational skills

High attention to detail

Effective written and verbal communication skills

Ability to work independently and collaboratively

Problem-solving skills

Commitment to maintaining a clean work environment

Job description

About Vivienne Westwood

Vivienne Westwood is one of the most iconic British fashion brands, renowned for its heritage, innovative design, and commitment to culture and activism. We care deeply about our people and the environment, guided by our core values — Gaia, Quality not Quantity, Activism, Culture & Heritage. If you share our passion for creativity, sustainability, and innovation, we’d love to hear from you.

About The Role

We are excited to offer a full-time UK Admin Logistics Assistant role to join our Logistics team for 12 months. This position is based at our Elcho office in Battersea.

Key Responsibilities

1. Manage all inbound deliveries to Elcho Street, ensuring timely notification to relevant departments or individuals.
2. Coordinate outbound shipments from Elcho Street across departments, ensuring accurate documentation and timely dispatch.
3. Maintain accurate records of stock movements using the SAP virtual warehouse system.
4. Handle high-value or sensitive shipments for Couture and Davies Street clients with discretion and precision.
5. Track shipments and retrieve Proof of Delivery (POD) documents, resolving issues with carriers proactively.
6. Support the UK Project Logistics Supervisor with planning and executing logistics for events, exhibitions, and trunk shows.
7. Verify weekly deferment statements against import documentation, identify discrepancies, and liaise with DHL/FedEx to resolve errors.
8. Provide ad hoc support to the Logistics team and wider business as needed.
9. Participate in weekly departmental meetings to align priorities and share updates.
10. Oversee the loading bay area, maintaining cleanliness and proper recycling practices.
11. Perform additional duties as required to fulfill the role.

Profile & Key Skills

• Proficiency in SAP or similar warehouse management systems.
• Strong skills in Microsoft Office, especially Excel.
• Understanding of customs and import/export procedures and documentation.
• Excellent organizational skills with the ability to manage multiple tasks.
• High attention to detail and accuracy in data entry and documentation.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Problem-solving skills with a proactive approach to resolving shipment or delivery issues.
• Commitment to maintaining a clean and safe work environment.

Benefits

• Staff discounts
• Health & Wellbeing support (including Private Medical Insurance, EAP, Gym Discounts, Financial Planning Service)
• Perkbox Discounts and Wellness Hub
• Cycle to Work scheme
• Generous annual leave
• Pension Scheme
• Training and hands-on experience
• Opportunities to develop new skills and industry knowledge

Applications are reviewed on an ongoing basis, so we recommend applying early to avoid missing out.

Vivienne Westwood is an equal opportunity employer committed to diversity and inclusion. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic. For our privacy statement, please visit this link.