Trainee Administrator: Operations & Admin Support

Confidential; Devon and Torbay; On-site; GBP 18,000 - 23,000; Full time

Benefits offered by this job

Generous Salary

25 days Holiday with option to buy

Pension

Cycle to work scheme

Free parking

Health & wellbeing programme

Employee benefits portal

On-site parking

Private medical insurance

Referral Scheme

Job summary

Confidential in Exeter is seeking a Trainee Administrator to join our infrastructure team. You will provide administrative support, coordinate meetings, and handle timesheets and reporting in a fast-paced environment.

You will contribute to health and safety policy, data management, and continual process improvement while supporting regional operations and project teams. This role offers a growing business with development opportunities and a supportive team culture.

Qualifications

• Good literacy skills.
• Good communication skills (listens; welcomes feedback).
• Good time management and organisation skills.
• Ability to prioritise and coordinate tasks.
• Analytical and systematic approach to problem solving.
• Able to use own initiative.
• Contributes to effective team working.
• Able to work flexibly and contribute as part of a team.
• Attention to detail and accuracy.
• Commitment to continuous improvement.

Responsibilities

• Promote Health and Safety policy and maintain safe working practices.
• Act as a Coordinator to empower leadership on SHE returns and upload finalised figures to SharePoint.
• Coordinate and provide a full range of administrative support and customer services to meet deadlines and budgets.
• Organise team meetings, take notes and distribute minutes; support regional meetings as required.
• Input timesheet data to the central online system for operational staff.
• Attend project meetings, distribute actions and track completion.
• Manage SEAR reporting and collate data for weekly reports to leadership.
• Coordinate training plans to ensure delivery of required services efficiently.
• Maintain GDPR-compliant storage of company information.
• Identify opportunities to improve admin processes and reduce costs.
• Oversee booking and organisation of Occupational Health Checks and related needs.
• Manage fleet availability and allocations for staff; coordinate servicing and hires.

Skills

Good literacy skills

Strong communication

Time management

Prioritisation

Analytical thinking

Initiative

Teamwork

Flexibility

Attention to detail

Continuous improvement

Job description

Confidential in Exeter is seeking a Trainee Administrator to join our infrastructure team. You will provide administrative support, coordinate meetings, and handle timesheets and reporting in a fast-paced environment.

You will contribute to health and safety policy, data management, and continual process improvement while supporting regional operations and project teams. This role offers a growing business with development opportunities and a supportive team culture.