Infrastructure Admin Trainee: Launch Your Career

Aureos Group; Devon and Torbay; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Generous Salary

25 days Holiday with the option to buy

Pension

Cycle to work scheme

Free parking

Health & wellbeing programme

Employee benefits portal

On-site parking

Private medical insurance

Referral Scheme

Job summary

Aureos Group is seeking a Trainee Administrator to join the Exeter-based infrastructure team. You will provide administrative support and customer services, ensuring tasks meet quality standards and budget requirements.

Working in a small team, you will coordinate documents, timesheets, reports, and meetings, with opportunities to develop organisation, communication, and problem-solving skills in a supportive environment.

Qualifications

• Good literacy skills.
• Good communication skills (listens; welcomes feedback).
• Good time management and organisation skills.
• Ability to prioritise and coordinate tasks.
• Analytical and systematic approach to problem solving.
• Able to use own initiative.
• Contributes to effective team working.
• Able to work flexibly and contribute as part of a team.
• Attention to detail and accuracy.
• Commitment to continuous improvement.

Responsibilities

• Promote the Company's Health and Safety policy.
• Act as a Coordinator to empower the leadership team on management of SHE returns (including monthly collation of depot and regional returns and uploading of information to SharePoint with finalised figures for Aureos).
• Working as part of a small team, coordinate and provide a full range of administrative support and/or customer services to ensure deadlines, quality standards and budget requirements are achieved.
• Assist in organising team and/or regional team meetings, arrange lunches, take notes and distribute minutes as required.
• Take personal ownership of accountability areas and problem solving and, where applicable, facilitate this within the team to ensure all issues are satisfactorily resolved at the lowest possible level.
• Working with Aureos systems, manage job raising, invoicing, asset management, these duties are not exhaustive.
• Perform other ad-hoc duties as required by Operations teams with guidance on areas of responsibility from Operations Managers, Regional Directors and Lead Admin.
• Coordinate the operations team to ensure a high level of performance and best utilisation of resources in accordance with quality standards and budget requirements.
• Produce documents, briefing papers and presentations for Regional Directors, Operations Managers, Project Managers and Technicians as may be required; Prepare agendas and pre-meeting briefings.
• You will be responsible for inputting the information from the operational employees' details from their timesheets to our central online system.
• Attend project meetings as required, distribute post meeting actions to the team and track their completion.
• Manage (State of Electricity Access Report) SEAR reporting and housekeeping of the system; Coordinate the collation of data and preparation of reports, schedules, summaries and correspondence as necessary (including organising of key reports e.g. weekly reports for Operations Managers/Regional Directors on Lead Indicators, Permits to Drive, outstanding debt, etc.).
• Coordinate the implementation of approved training plans (including one-to-one coaching as necessary) to ensure the provision of the required service in a resource efficient and cost-effective manner.
• Maintain storage of company information in line with GDPR regulations.
• Identify opportunities to enhance admin service and reduce costs by continuous improvement of processes and practices.
• Oversee booking and organisation of Occupational Health Checks, referrals, issues, work change requirements etc.
• Manage fleet availability, allocation and reliability. Manage fleet allocations to operational staff, bookings for servicing/maintenance work and hire vehicles.

Skills

Good literacy

Good communication

Time management

Organisation

Prioritisation

Analytical thinking

Initiative

Teamwork

Flexibility

Attention to detail

Continuous improvement

Job description

Aureos Group is seeking a Trainee Administrator to join the Exeter-based infrastructure team. You will provide administrative support and customer services, ensuring tasks meet quality standards and budget requirements.

Working in a small team, you will coordinate documents, timesheets, reports, and meetings, with opportunities to develop organisation, communication, and problem-solving skills in a supportive environment.