Administration Support : Maternity Cover

TipTopJob; Exeter; On-site; GBP 24,000 - 30,000; Full time

Job summary

TipTopJob in Exeter is seeking an organized Administrative Support professional for a 12-month maternity cover, working 40 hours per week from Monday to Friday. The role spans general administration, personnel and fleet management, with a focus on accuracy and ownership of records.

You will handle scheduling, maintain systems, training compliance, and liaise with office and site teams. Experience in busy operations, strong spreadsheets and data handling are essential.

Qualifications

• Experience in administration within a busy operational environment.
• Highly organized with strong attention to detail and deadline management.
• Comfortable maintaining spreadsheets, databases and online systems.
• Strong communication with office and site colleagues.
• Ability to handle employee and business information accurately.

Responsibilities

• Coordinate weekly operational schedules and bookings.
• Maintain internal systems and keep records up to date.
• Provide general administrative and financial support as needed.
• Maintain training and personnel records and monitor certifications.
• Manage holidays, sickness, and training requirements for employees.
• Administer online training platforms and upload certificates.
• Support equipment and site compliance documentation records.
• Assist with fleet administration including vehicle records and insurance.
• Register vehicles and drivers and perform license checks.
• Keep records accurate and ensure timely completion of tasks.

Skills

Admin experience

Organized

Attention to detail

Spreadsheet skills

Communication skills

Tools

Spreadsheet software

CRM systems

Training platforms

Job description

Location: Exeter, EX2

Job type: Maternity Cover : 12 months

Hours: 40 hours per week, Monday to Friday

Salary: A GBP 27,000 per annum

Are you an organized administrator who enjoys a varied role where no two days are the same?

We are recruiting for an Adminsiration Support on a maternity cover basis, providing esserntial adminsiration across a busy Midlands operation. This is a varied role covering general adminsiration, personnel, training, compliance and fleet management, making it ideal for someone who enjoys taking ownership and keeping things organized.

Responsibilities

• Supporting the planning and coordination of weekly operational schedules and bookings
• Maintaining internal systems and ensuring job information, records and documentation are kept accurate and up to date
• Providing general administrative and finance support where required
• Maintaining training and personnel records, including arranging training courses and monitoring certification and expiry dates
• Managing employee information, including holidays, sickness records and training requirements
• Administering online training and compliance platforms, including adding users, maintaining records and uploading relevant certifications
• Supporting the adminsiration of equipment and site compliance documentation, ensuring records remain current
• Assisting with fleet adminsiration, including vehicle allocation, insurance, MOTs, taxation, maintenance and driveres records
• Managing relevant vehicle accounts and ensuring vehicles and drivers are correctly registered
• Carrying out regular license and compliance checks and keeping associated records up to date

About You

• Experienced in adminsiration, ideally within a busy operational, construction, engineering, logistics or similar environment
• Highly organized with attention to detail
• Comfortable managing multiple priorities and working to deadlines
• Confident maintaining spreadsheets, databases and online systems
• Strong communicator who is comfortable liaising with both office and site based colleagues
• Confident handling employee and business information
• Enjoys keeping records accurate and spotting what needs doing

Closing date is 17 th September 2026

Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.