Administration Support - Maternity Cover

HAWK3 Talent Solutions; Exeter; On-site; GBP 23,000 - 31,000; Full time

Job summary

HAWK3 Talent Solutions is seeking an organised Administration Support for a maternity cover contract in Exeter. This 12-month role offers 40 hours per week, with a salary of £27,000 per annum. You will provide essential admin across operations, HR administration, training, compliance and fleet management.

The ideal candidate will be highly organized, able to manage multiple priorities, and confident using spreadsheets, databases and online systems to keep records accurate and up to date.

Qualifications

• Experience in administration within a busy operational environment.
• Highly organized with attention to detail.
• Capable of managing multiple priorities and meeting deadlines.
• Confident using spreadsheets, databases and online systems.
• Good communication with office and site colleagues.

Responsibilities

• Supporting the planning and coordination of weekly operational schedules and bookings
• Maintaining internal systems and ensuring job information, records and documentation are kept accurate and up to date
• Providing general administrative and finance support where required
• Maintaining training and personnel records, including arranging training courses and monitoring certification and expiry dates
• Managing employee information, including holidays, sickness records and training requirements
• Administering online training and compliance platforms, including adding users, maintaining records and uploading relevant certifications
• Supporting the administration of equipment and site compliance documentation, ensuring records remain current
• Assisting with fleet administration, including vehicle allocation, insurance, MOT's, taxation, maintenance and driver records
• Managing relevant vehicle accounts and ensuring vehicles and drivers are correctly registered
• Carrying out regular license and compliance checks and keeping associated records up to date

Skills

Administration

Organizational skills

Attention to detail

Multi-tasking

Communication

Spreadsheet skills

Database management

Tools

Spreadsheets

CRM systems

Database tools

Job description

Administration Support - Maternity Cover

Location: Exeter, EX2

Job type: Maternity Cover - 12 months

Hours: 40 hours per week, Monday to Friday

Salary: £27,000 per annum

Are you an organized administrator who enjoys a varied role where no two days are the same?

We are recruiting for an Adminsiration Support on a maternity cover basis, providing esserntial adminsiration across a busy Midlands operation. This is a varied role covering general adminsiration, personnel, training, compliance and fleet management, making it ideal for someone who enjoys taking ownership and keeping things organized.

Responsibilities:

• Supporting the planning and coordination of weekly operational schedules and bookings
• Maintaining internal systems and ensuring job information, records and documentation are kept accurate and up to date
• Providing general administrative and finance support where required
• Maintaining training and personnel records, including arranging training courses and monitoring certification and expiry dates
• Managing employee information, including holidays, sickness records and training requirements
• Administering online training and compliance platforms, including adding users, maintaining records and uploading relevant certifications
• Supporting the adminsiration of equipment and site compliance documentation, ensuring records remain current
• Assisting with fleet adminsiration, including vehicle allocation, insurance, MOT's, taxation, maintenance and driveres records
• Managing relevant vehicle accounts and ensuring vehicles and drivers are correctly registered
• Carrying out regular license and compliance checks and keeping associated records up to date

About you:

• Experienced in adminsiration, ideally within a busy operational, construction, engineering, logistics or similar environment
• Highly organized with attention to detail
• Comfortable managing multiple priorities and working to deadlines
• Confident maintaining spreadsheets, databases and online systems
• Strong communicator who is comfortable liaising with both office and site based colleagues
• Confident handling employee and business information
• Enjoys keeping records accurate and spotting what needs doing

Closing date is 17 th September 2026